Our client based in Durban SA, a specialist in the construction industry, a prefabricated homes manufacturer in KZN is currently in the market for a Project Co-Ordinator to join the team.Role: Projects Co-OrdinatorLocation: Amanzimtoti - KZN, SAReporting Line: Project ManagerStart Date: ImmediatePurpose Of The RoleProviding effective and efficient administrative systems and processes to support the Project Manager, Exports Commercial Manager, and Project Team delivering national and international projects for the organisation.QualificationA minimum of 3–5 years administration experience inProject management, Construction, Technical, or Engineering environment.Higher Certificate, Diploma, or DegreeExperience in Budget Forecasting and financial managementSkillsExcellent Computer SkillsMS WordMS ExcelMS PowerPointMS SharePoint (Training Provided)MS TeamsMS Projects (Training Provided)Wrike (Training Provided)Leadership Skills (Advantageous)Communication SkillsRole & ResponsibilitiesManage all allocations and co-ordination of tasks using Wrike Software & SharePoint which are assigned to Project Team Members, Departments, Suppliers, and Sub-Contractors. Updating and monitoring of these tasks daily to ensure Project timelines are met and are up to date.Ensure that all Contract Documents are signed off by Project Manager and Operational Members and returned to Client within agreed timescales. Ensure there are back-to-back contracts (if applicable) or once-off contracts for Sub-Contractors in place prior to projects starting.Submit all Company and Sub-Contractor certificates for Insurances and Guarantees for each Project to Client and monitor that these are valid for the duration of the project. Ensuring if additional amounts are required this is communicated timeously to respective parties.Prepare Agendas, Minutes, Schedule and participate in all Project Kick Off and weekly Project Meetings, which may require co-ordination of international time zones. Provide minute taking, following up of action and communicating minutes to relevant stakeholders of Projects.Prepare, track and update all budget cashflows for Projects based on scope of work and resource requirements, invoices etc. This includes raising and submitting of Purchase Orders and Progress Claims.Prepare all documentation relating to Commercial Invoicing and Cross Border Documentation for each project this includes Bill of Lading, Orders, Shipping Documents, Transport papers, and certificates of origin.Prepare all Project Portfolios for Project Manager at the end of each Project so this can be circulated to Shareholders & Management Team.Assist when required, to develop and manage a detailed project schedule and work plan using MS Projects.Assist Project Manager & Technical Team to prepare project specific ITPs and QCPs, Procedures or any Quality Management Documents required for each Project or Department.Liaise and submit all Health & Safety File requests to Health & Safety Consultant timeously to ensure files are prepared in advance for both tenders and projects. This includes maintaining and updating contractor health & safety documentation for work that is carried out on premises or on site.Assist in the preparation of tenders for Project Manager and Exports Commercial Manager when required.Create, maintain and update all Project Folders within SharePoint with completed and signed off documentation received back from Project Site, including the uploading of Photos from daily or weekly progress reports.Desired SkillsITPs and QCPsProceduresWrike SoftwareMS Projects
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