As a Project Administrator, you'll play a crucial role in the smooth operation of project activities.
Reporting directly to the PMO Director, the role is key to the project management office within our client.
This position requires meticulous attention to detail in maintaining data within project management and financial systems.
The ability to support Project Managers in the simultaneous execution of various projects is essential, ensuring that resources are scheduled effectively from the start to the end of each project.
The Project Administrator must also be confident at generating detailed reports and analysis to assist management in decision-making.
Overseeing the handover of projects and tracking their progress is a key responsibility, as is ensuring adherence to established company procedures.
Organisational skills are key, as the Project Administrator will coordinate project meetings, take minutes, and act as the main point of contact for the project team.
Maintaining up-to-date and accurate project documentation and records is also a significant part of the role, highlighting the importance of this position in achieving project success and organisational efficiency.
Responsibilities Monitor Presales requests and scheduling / follow up with Delivery and Commercial teams.
Establish and maintaining report on lead times for project allocation, scoping, and delivery.
Monitoring of Project and Service (UAT) boards for timely and accurate conversion (hours sold verses Project Budget) and UAT Ticket responses / closure in line with agreed process standards.
Assist with budget preparation and financial tracking throughout the project lifecycle.
Including preparation of inputs and participation in finance review sessions.
Review and drive operational project reporting process with follow up via the Project and Delivery leads to enable accurate and timely invoicing and reporting.
Assist in the planning, execution, and closing of projects.
This includes scheduling meetings, updating project schedules, and ensuring that transition deadlines are met.
Assist in resource allocation, ensuring that the project has the necessary resources at the right times.
Monitor requests for purchasing with our clients purchasing team, ensuring the correct kit list is procured and delivered successfully Ensure timely procurement and scheduling of 3rd Party service providers Act as a point of contact for project team members, stakeholders, and clients.
Effectively consolidate and communicate project status, issues, and risks to all stakeholders.
Help identify and mitigate project risks.
Manage requests for purchasing with purchasing team, ensuring the correct kit list is procured and delivered successfully.
Managing travel, accommodation booking and logistics for the team Support continuous improvement of project delivery including post Go Live reviews and lessons learned sessions.
Keep up to date with current best practice in project management.
Anything else that management deem relevant to ensure that the customer experience is exceptional.
Qualifications and Experience Essential: At least two years previous experience working in a support, administrative or coordination function Excellent written and verbal communication skills Proven experience of communicating confidently with internal and external stakeholders Excellent organisational skills and confident in recording, tracking and reporting on tasks, progress and challenges Able to analyse potential problems and identify routes to resolution Actively contribute to and enjoy being part of a team Able to manage time effectively and proficient at multitasking Pro-active; identifying areas to improve and processes to introduce consistent results Proficient in Microsoft applications (including Excel, Word and Outlook) Ability to work under pressure, be self-motivated and have the ability adapt quickly Desirable: · 3 years' experience in Project Administration · Prince2 qualified or other project management methodologies experience · Experience of operating within the software and service industries · Previous experience of using CRM, ERP and Project Management systems · Excited by change and ability to excel in a fast-paced environment Competencies Teamwork and Collaboration Shares knowledge and works across departments and locations, working co-operatively and supportively with colleagues.
Results Focused/Problem Solving Prioritizes tasks, overcomes obstacles, and accepts ownership of work assigned.
Owns actions that deliver results.
Developing Yourself & Others A quick learner who is able to acquire and apply new knowledge and skills whilst learning from experiences and mistakes.
Salary: Market Related depending on experience and Skill set Surgo (Pty) Ltd will consider all applications in terms of its Employment Equity (EE) and is committed to maintaining diversity in its appointments.
Surgo (Pty) Ltd, therefore also encourages people with disabilities and from other diverse backgrounds to apply.
Due to the high volume of applications, should you not receive feedback within three months upon submission, you can assume your application was unsuccessful, and we encourage you to reapply.
Please note that as a registered member of APSO, Surgo (PTY) Ltd. does not hold applicants accountable for any application fee.
Your CV will be kept on our database for us to contact you should any future vacancies become available.
If you do not wish for us to keep your CV for any other positions, please email ******