Main purpose of the job:To assist with the administration of the project activities and provide operational, reporting and finance support to the Project leads, and across study sites in South Africa, Kenya and MalawiLocation:NICD Sandringham – JohannesburgKey performance areas:Coordinate and administer project activitiesResponsible for co-ordinating and submitting appropriate and periodic reports according to the project requirementsEnsure project administration operates within the requirements of WHC and the donorArrange and manage all aspects of meetings, workshops, seminars and trainings, in South Africa and other countriesEnsure that requisitions and processing of logistics for all training events and meetings including booking of venues, agenda, visas, transport, accommodation are attended to in a timely mannerProcessing of student documentation for payment of bursary, medical aid, stipends or relevant reimbursementsCorrespondence with students and monitoring student progress and maintaining database of informationEffective communication with relevant stakeholders and project partnersFinance AdministrationOversee financial administration incorporating both Wits and WHC financial systemsObtain quotations for items requestedProcess purchase order and requisitions and submit to relevant managers for approvalProcess invoices and follow up on orders processedProvide high level administrative supportSupport Project Manager/Project Leader in preparing of project documents/materials and the establishment of operating policies and proceduresMonitor timeframes and scope of activities as circumstances dictateMonitor and evaluate progress and spending and prepare relevant reportsWrite study specific documents such as reports, etc.Co-ordinate and serve as point of contact between study sites, project leads, mentors and students (including face to face meetings, e-mails, video conferencing, etc.)Required minimum education and training:Bachelor's Degree or Postgraduate Diploma in relevant field Required minimum work experience:Minimum 3 years' experience working in a research environment with project and finance administration experienceDesirable additional education, work experience and personal abilities: Experience in project management would be advantageousIncumbent should possess good administrative skills along with working knowledge of Microsoft Office packagesIncumbent should possess good communication and interpretation skillsIncumbent should be able to work in a pressurised environment while maintaining diplomacy and confidentialityShould be self-motivated, able to work independently as well as part of a teamShould be ordered and systematic with strict compliance to protocolsTO APPLY:Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.Please Apply Online and complete your registration on Ditto Hire (our application tracking system) to enable and protect you as a candidate to accept the new POPIA terms and conditions. This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL. However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market.Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.The closing date for all applications: 12 September 2024.Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.Please note:AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.Wits Health Consortium will only respond to shortlisted candidates. Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.AJ Personnel does not have any salary or other information regarding the position.
