Africa's leading specialist in the manufacturing of premium knitted and woven mattress fabric based in Elsies River industrial is seeking to fill the role of a Procurement Officer.
Job Summary
We are looking for an experienced Procurement Officer to oversee international purchasing activities. The Procurement Officer's responsibilities include processing and expediting international purchase orders, conferring with other departments to verify orders, aiding with various purchasing procedures, inventories, accounts, and proposals.
Job Requirements:
Qualifications and Experience:
National Senior Certificate.
Diploma in Supply Chain, Business Management or a similar field is advantageous.
3-5 years of experience as a procurement officer or in a similar position.
Understanding of import and export requirements.
Strong Microsoft Excel, Word, and PowerPoint skills.
Computer Literate and experience with ERP Systems.
Duties and Responsibilities, include but are not limited to the following:
Capture all international orders and ensure that the administration of Purchase Order (PO) process is completed accurately in accordance with agreed terms and conditions.
Obtain signed PO confirmation and acceptance after PO placement.
Process spare part requirement by obtaining various quotes and approval.
Ensure that Clearing agents receive the relevant documentation timeously and that payments are coordinated for smooth release.
Follow up on all clearing documentation and capture all details as they arrive throughout the process.
Airfreight urgent orders: obtain quotes and approval, ensure product readiness, transportation and send accurate documentation to the Clearing agent.
Assisting the Manager with the tendering process through preparing documentation, provide administration assistance and filling of documents.
Analyse raw material data from net stock to ensure sufficient stock on hand (SOH).
Expedite delivery of goods until final acceptance into Stores.
Expedite late deliveries and resolve causes of late deliveries.
Management of Supplier Database i.e. loading new suppliers on database, blocking of old/ underutilised Suppliers, update of Supplier information on database and maintaining of Supplier information checklist.
Complete Return to Supplier process and documentation.
Reviewing, comparing, analysing, and approving products and services to be purchased.
Follow and enforce the company's procurement policies and procedures.
Provide information for budgets, cost analyses, and weekly/ monthly / quarterly reports.
Ensure that all files and filing are kept according to finance and audit requirements.
Participate in and assist with monthly stock take duties.
Maintain BEE registers.
Manage export shipments.
Behavioural Aspects Required:
Strong communication and negotiation skills.
Good analytical and strategic thinking skills.
Attention to detail.
Ability to work under pressure and deadline driven.
Customer focused.
Job Type: Permanent
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