CLOSING DATE 5 JULY 2024. Job Summary To work with the direction of dept Manager and is responsible to comply to all tasks assigned by the Manager. The function could be in any operation related departments. RESPONSIBILITIES/ACCOUNTABILTY & AUTHORITY Supporting operation related departments viz. production, procurement, logistics, Planning, warehouse with various administrative tasks. Responsible for submission and retrieval of records as per project specific. Follow up with all department heads to have the necessary documents ready in-time. Coordinate with all department heads for smooth internal communication & priorities. Coordinate with the Client team for controlling project specific document transmittals. Collecting and analyzing feedback from customers and other project users to gauge satisfaction and success. Perform basic bookkeeping activities and update the accounting system. Assist in vendor relationship management. Coordinate for logistic activities with suppliers, transporters and clearing agents. Coordinate in planning and scheduling production in line with projects requirements. Should effectively manage multiple priorities in a fast-paced environment. Available and flexible to work overtime as needed to support the team and the business needs. Follow all safety, health, and environmental requirements. Involve in internal audits per API Q1 & ISO 9001. Other duties as needed or assigned. BEHAVIORAL SKILLS/COMPETENCIES/EDUCATION & EXPERIENCE REQUIRED Key College education with Diploma or Graduation, Technical qualification preferred. Ability to read, write, and speak in English. Should have related arithmetic skills. Knowledge working with ERP systems. Computer skills: Extensive computer handling skills and expert in using Microsoft Word, Excel, and other functions. Preferable >2 years working with ERP system and document control in a manufacturing environment. Strategic Ability to understand, evaluate and apply technical information Able to understand the business needs & drivers. Anticipates the impact of change and rises to the challenge, with the ability to accept risk and uncertainty Operating Understand and breakdown complex systems and workflows Confidence Can be counted on to take personal responsibility in challenging situations. Willing to engage in disputes in-order to settle them equitably Energy Will be energized by challenges and drawn towards opportunities Organizational Is cognizant of organizational culture and politics, and appropriately adjusts personal style to be effective Personal and Interpersonal Imbued with a strong sense of customer focus (internal/external) Is known to consistently adhere to work instruction and procedures and expects others to follow suit
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