Date Posted: 11/07/2024Req ID: 40601Faculty/Division: Faculty of PharmacyDepartment: Faculty of PharmacyCampus: St. George (Downtown Toronto)Position Number: 00057084About us:PRiME is the next-generation precision medicine institutional strategic initiative at the University of Toronto dedicated to addressing unmet needs and challenges in drug discovery, diagnostics, and disease biology to advance the field of precision medicine. PRiME brings together a powerful continuum of world-class basic and clinical scientists, biomedical engineers, innovators, and entrepreneurs, fostering seamless collaborations between the Toronto precision medicine and drug discovery ecosystem and our global academic and industry partners.Your opportunity:Reporting to the Director, Strategy and Partnerships, PRiME, the Operations and Events Coordinator will provide administrative, operational, and event support to PRiME. You will also work closely with the Director of the BioHubNet program. The role supports the overall mandate to provide a high level of professional service by interacting with the University's research community, including faculty members, academic administrators, administrative staff, representatives of partner institutions, industry, and sponsors.In this position, you will be the first point of contact for general inquiries and be responsible for reviewing and drafting correspondence on behalf of the Director, coordinating schedules, maintaining administrative records, and providing administrative support. The successful candidate will take the initiative to coordinate day-to-day activities and assist in advancing strategic projects. This role will be responsible for the coordination and execution of a wide range of events including annual symposiums, lunch & learn with industry, networking and other outreach events, meetings, seminars, and workshops. Additionally, this position will entail writing news stories and maintaining and growing PRiME's social media presence.Your responsibilities will include:Acting as the first point of contact for general inquiriesScheduling appointments and maintaining senior leaderships' calendarsBooking rooms, audio-visual and/or computer equipment, and arranging appropriate accommodations and scheduling travel plansMaintaining filing system and scanning, filing, and copying documentsCreating and maintaining information on digital platformsDeveloping content for marketing and/or promotional materials, as well as writing news and feature storiesDetermining logistical details and activities for events and/or programmingMaking minor purchases, processing invoices, and preparing expense reimbursementsEssential Qualifications:Advanced College Diploma (3 years) or acceptable combination of equivalent education and experienceMinimum three years of relevant administration and communications experience in a non-profit organizationExperience planning and coordinating small and large events and meetings with high profile attendeesExperience in scheduling meetings and taking meeting minutesExperience working with senior leadership and managing their calendars, including arranging for travel and accommodationsExperience working with industries within the life-science sectorExperience managing social media platforms, and creating, writing and editing high-quality content for web and print media in a professional work-settingExperience in preparing, editing, formatting and drafting documents (ex. CV, correspondence)Demonstrated strong communication skills (oral and written)Detail-oriented, with demonstrated ability to work independently and manage multiple priorities and projects with conflicting deadlines, while maintaining a high degree of accuracy and qualityAssets (Nonessential):Bachelor's or Master's Degree in Communications and related fields, is preferredTo be successful in this role you will be:Multi-taskerOrganizedProactiveClosing Date: 11/15/2024, 11:59PM ETEmployee Group: USWAppointment Type: Budget - Term. This is a term position for two (2) years.Schedule: Full-TimePay Scale Group & Hiring Zone: USW Pay Band 09 -- $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.Job Category: Administrative / ManagerialLived Experience StatementCandidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.Diversity StatementThe University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities.Accessibility StatementThe University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. If you require any accommodations at any point during the application and hiring process, please contact ******.
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