Job Advert Summary
Clover is looking for a Primary: Expeditor to manage the process ensuring that primary/ satellite/ direct/ principal/ co-packer loads are loaded and delivered within the planned dates and times at the relevant locations.
Minimum Requirements
Degree in Supply Chain Management
Relevant experience in applying job related concepts, techniques and processes at the required level
Computer literacy (Basic)
Business English: Fluent
Work shifts/weekends/public holidays
Duties and Responsibilities
Expedite Primary Transport Orders
Actively expedite primary loads based on exception and priority using the Fleetview Module, YardLink and Flightboards to comply with plan
Link loads, in Fleetview, manually which are not tracked.
React to events in the Fleetview module
Actively anticipate deviations from plan and resolve/ replan actively minimizing cost and delays.
Ensure pro-active engagement with Hauliers/Site Management /Yard Management on planned deliveries, on-time collections, on time deliveries, slot time verification
Escalate timeously and appropriately if any issues arise
Communicate any deviations on slot time bookings for collection and delivery
Confirm delivery of the load at end destination
Manage resolution of supply risks
Confirm delivery of the load at end destination
Ensure all load are planned and expedited over a weekend
Accurate planning and scheduling of all satellite vehicles over a weekend
Escalate loads without tracking information, auto dispatch or billing information as well as master data issues to the systems support manager
Engage with yard controllers on gate scanning process to help minimize gate related delays.
Expediting Process
Improve primary turnaround times in yard at point of Origin and Destination
Minimise and maintain % of carry overs (Redeliveries) daily through efficient expediting
Assist in discipline by Hauliers and own fleet operations of following process and systems put in place
Transact admin to be up to date daily and includes correct statuses of all loads (Exception management)
All loads to be linked daily, including all satellites loads - make sure actuals are in trips prior to dispatching
Feedback loop with Expeditors to optimise, tweak and improve daily plans for execution.
Follow the correct procedure to amend/cancel loads in Plato
Communicate amended/cancelled loads to SCP planners/yard controllers and hauliers
Create, analyse, communicate reports
Analyse and Communicate loads on time reports
Analyse tracking information and take corrective action with hauliers plan adherence
Analyse actively tracked loads and take corrective action with hauliers and sites/customers/principals sites
Feedback loop with Primary planners to optimise, tweak and improve daily plans for planning
Complete expediting daily task list to ensure end to end control and form part of shift handover
Ensure a full shift handover of all loads in the execution phase to next shift
Full shift report at the end of each shift, including a summary, issues, and overview of priority loads to deployment, supply, primary planning teams and SCP management and where relevant to principal planning teams
Clover Own fleet expediting
Understand operational intricacies and constraints related to Clover's own fleet and distribution branches.
Actively expedite Clover's own fleet to ensure that own fleet vehicles always have a return leg, can do multiple trips per day and are fully utilized.
Drive own fleet efficiencies by engaging with stakeholders such as PnP, direct customers, the yard teams, the warehouse and satellite teams to promote fast turnaround times and early dispatch.
Conduct daily administration tasks
Ensure Plato/Transact daily administration tasks are up to date
Ensure Plato/Transact daily admin tasks are up to date to Dispatched Status
Control shipment details
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