Date Posted: 10/07/2024
Req ID: 40021
Faculty/Division: Temerty Faculty of Medicine
Department: Dept of Family & Community Medicine
Campus: St. George (Downtown Toronto)
Position Number: 00054651
Description: About us:
Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.
Your opportunity:
The Department of Family and Community Medicine (DFCM) is recognized internationally for its clinical, educational and research excellence. Our faculty are clinical and academic leaders who are breaking new ground on issues ranging from inner city health, addiction medicine, global health, palliative care, immigrant and indigenous health, and far more.
The Physician Assistant Program, a full-time professional, second-entry undergraduate degree program based in DFCM and delivered in collaboration with Northern Ontario School of Medicine and the Michener Institute of Education at the University Health Network. The three institutions have formed the Consortium of PA Education to collaboratively contribute in the development, administration and delivery of this University of Toronto degree.
As Physician Assistant Program Administrative Assistant, you will act as the first point of contact for students, faculty, and support the day-to-day administration of the program. You will coordinate and organize a range of activities, organize course logistics, scheduling, faculty course support, updates and maintain course schedules, website information, course portal system and take minutes for the committee meetings. Your exceptional organizational and communications skills will contribute to the ongoing success of this program.
Your responsibilities will include: Acting as the first point of contact for general enquiriesCoordinating the preparation and distribution of program and course materials, including disseminating course timetablesMaintaining course information on student information systems and generating reportsKeeping well-informed on changes to courses, program requirements, policies and proceduresPreparing draft correspondence and coordinating meeting schedules, agendas, taking minutes, materials, action and follow-up itemsKeeping well-informed on University programs, policies and proceduresDetermining logistical details and activities for events and/or programming, liaising with stakeholders to coordinate space and resource requirementsEssential Qualifications: Advanced College Diploma (3 years) or acceptable combination of equivalent experienceMinimum two years of related student services experience, preferably in a University and/or hospital environmentExperience providing administrative support to academic/educational programsExperience providing committee support (including scheduling meetings, minute taking, coordinating agendas, materials and follow up items)Demonstrated experience in managing multiple priorities with conflicting deadlines while maintaining a high degree of accuracyDemonstrated experience coordinating logistics for events, workshops and/or seminarsDemonstrated ability to develop and maintain web-based information and applicationsDemonstrated ability coordinating and organizing complex schedulesDemonstrated experience independently writing routine documents and correspondence such as newsletters, brochures, handbooksAdvanced proficiency in MS Office, with particular proficiency in database and spreadsheet applications, web conferencing platforms (Teams, Zoom), internet and email applicationsExcellent interpersonal, communication (verbal and written), judgement, organizational and analytical skillsSuperior organizational and time management skillsAbility to exercise initiative, tact, discretion, problem solving skills and to work under pressure to meet deadlinesAbility to deal effectively with multiple priorities and projects with conflicting deadlines while maintaining a high degree of accuracy and high qualityAbility to work professionally with confidential informationAssets (Nonessential): Experience supporting medical education programsTo be successful in this role you will be: MeticulousMulti-taskerOrganizedTeam playerThis is a term position until July 2026 Closing Date: 10/23/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone: USW Pay Band 08 -- $62,832. with an annual step progression to a maximum of $80,351. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Amanda Di Fonzo
Lived Experience Statement:
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Diversity Statement:The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.
Accessibility Statement:The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact ******.
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