Personal Secretary And Admin Assistant

Job ResponsibilitiesDebtors capturing and reconciliationsSwitchboard operatorAttending to customers' requestsChemical stock take and orderingPetty cash managementDriver collections and deliveries schedulingProcessing customer credit applicationsApplying for credit facilitiesTrade referencesData capturingJob book managementCreditors capturing and reconciliationsAdmin and ad hoc dutiesSales processing, issuing daily reports as well as weekly and monthly reportsMonthly and weekly groceries and cleaning shoppingLocking up of factory and offices at end of dayManaging night guard and factory alarm setting, waiting for night guard to arrive and setting of alarm at end of dayStock take and ordering of protective clothing, gauge plate, and silver steelSourcing and ordering stationery and office equipmentManaging and reviewing filing and office systemsJob card data capturingProduction schedule for client liaisonInvoicing & pro forma invoicing and quotationsConsulting with receiving and dispatchGeneral office dutiesTyping, formatting, and editing reports/documentsManaging courier servicesReconciling monthly expenses and bank reconciliationsOrganizing food/refreshments for office eventsReception dutiesOrganizing corporate and staff functions/eventsPurchasing various items for managementOrganizing medical and dental appointmentsDaily management of telephone provider services, IT solutions, and company server backupOrdering staff uniforms and embroideryDaily uploading of job picturesManagement of email correspondence
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