Join to apply for the Personal Assistant to Senior Manager role at Total Recruitment Solutions.Position DescriptionTo provide and deliver an effective and comprehensive Administrative support service to the Management Team, as well as fulfill a first line client interaction point function. Act as a liaison in the relationship between the manager and the Company Financial Advisers (to enhance business continuity); and existing and potential clients. The ideal individual must have strong administrative skills with strong planning and organisation skills, be detail-orientated, structured, have good communication skills and the ability to multitask in a high performance culture environment.Output/Core Tasks:Provide secretarial support to the Business Manager and management team in terms of the following:Diary Management: Scheduling of appointments, meetings, etc.Monitoring managers schedule and making necessary changes as required.Prompt coordinating of details.Evaluating impacts in relation to urgency, importance, availability.Preparing for meetings; functions, presentations and conferences.Coordinating agenda items and making logistical arrangements for venues, travel of delegates, RSVPs, etc.Taking minutes and preparing action reports for the management team.Managing correspondence and filing.Making necessary travel and itinerary arrangements.Managing office budget and expenses.Ensuring appropriate marketing material is available/on display for clients.Requirements:Qualifications: Grade 12 or equivalent.Certificate/diploma in administration/secretarial would be advantageous.Experience: 5 – 10 years' experience as a Personal Assistant to a senior manager specifically in the Financial Services Industry will be advantageous.Knowledge of MS Office Suite (PowerPoint, Excel, Word).Personal Attributes:Able to work in a high-pressure environment.Able to adapt to working on different and diverse tasks.Customer and service focused.Attention to detail and accuracy.Structured and organised.Ability to prioritise and be pro-active.Self-Motivated.Strong communication skills.Process for Applying:Make sure that the following information is updated: Qualifications, Previous Employers, Duties, and Emergency Contact numbers. Applications that do not meet this requirement will automatically be disqualified.Seniority LevelMid-Senior levelEmployment TypeFull-timeJob FunctionAdministrativeIndustriesStaffing and Recruiting
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