Closing Date: 2024/10/31Reference Number: COR240726-1Job Title: Personal Assistant to Global Head of Institutional BusinessJob Type Classification: PermanentLocation - Country: South AfricaLocation - Province: Western CapeLocation - Town / City: Cape TownJob DescriptionTo organize and support the Global Head of Institutional Business, the Institutional Client Service Fund Managers, and the wider team reliably and accurately.The Institutional Business team (CIB) is a high-performance team that is the client face for institutional clients of Coronation in both the South African and International Markets.Duties and Responsibilities:Provide full support to the Global Head of Institutional Business including, but not limited to:Extensive diary management and calendar bookingsTravel arrangements for domestic and international travel, accommodation, and visasKeep track of deadlines and respond to emails timeouslyArrange meetings, including video, MS Teams, Zoom, Skype, and conference calls, and manage all boardroom bookings, venue, and catering arrangementsTelephone screening and messagingProcess reimbursement forms and perform expense reconciliationsAssist with ad hoc administrative tasksAd hoc personal tasksProvide full administrative support to client service fund managers in and out of the officeOrganize and coordinate team eventsKeep the CRM contact database (Salesforce) up to dateMaintain synchronized filing, both business and personalPrepare agendas, reports, presentations, minutes, etc.Prepare monthly team interaction stats needed for management reportsCollate and manage online submission and approval of leave requestsManage new starter and exit forms for staff joining/leavingManage and submit invoices and keep track of paymentsGeneral office management including ordering stationery and other office suppliesAssist with the team inbox management and answering of client queriesDevelop relationships with key business partners and other stakeholdersBack-up to the other PAs in the teamAssist with general administration tasks and projects in the area, as and when requiredAct with integrity and professionalism always and uphold the Coronation culture and valuesIdeal Experience:Proven experience as a Personal Assistant, preferably in the Financial Services industryIdeal Qualifications:Grade 12Secretarial DiplomaCommerce Qualification or part thereof would be an advantageMost Important Attributes:Highly organized and efficientTrustworthy with a high level of integrityAn ability to work under pressure in a fast-moving environmentProactive and able to use initiativeWorks well in a teamMature, confident, responsible, and accountable individualSystems Knowledge:Proficient in Microsoft Outlook, Word, Excel, and PowerPoint
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