Personal Assistant To Director

Personal Assistant to the Director East London  Provide administrative and executive assistanceOffice administrative, Secretarial or equivalent assistanceValid driver's LicenceMust be fluent in English (able to speak or equivalent qualification)Fluency in isiXhosa would be an advantageMust be organisedAbility to work independentlyStrong written and verbal communication3 years previous working experience in a legal environmentExposure to supporting a director of a law firm (desirable) Performance Areas Proactively manage, coordinate and maintain the diary of the DirectorCoordinate all aspects of meetings, workshop and functions according to Director's requirements and within budget parametersAdministrative, presentation, minutes within agreed timeframesManage incoming calls in the Director's office as well as correspondence (paper and electronic) responding independently where possible and in line with authorized judgmentEnsure files (paper and electronic) are kept in order and easily accessible by the Director.Prepare and check invoices and arrange for payments to ensure adherence to Service Level AgreementsMonitor and respond to incoming communication on behalf of the Director, where appropriate, ensuring efficiency and timeous responseMust be familiar with the litigation lifecycle and be able to diaries files for actioning in accordance therewithReport writingPerform executive and oversight tasks in the place and stead of the Director concerned and must be able to analyze data and monitor the performance of othersAbility to receive and execute instructions from the company's professional staff.