A specialist warehouse and distribution company has an exciting opportunity for an experienced, customer service-oriented Senior Client Administrator in the Eastern Cape.
The Senior Client Administrator is responsible for managing the day-to-day functions of the MSP model at the DC in terms of Administration and Financials.
Matric / NQF level 4 with AccountingDegree/Diploma in Administration or Financial field or similar2 - 3 yrs experience in an administrative/financial role essentialMicrosoft Outlook (Excel, Word, PowerPoint) intermediate to advanced skillsMicrosoft AX 2012 experience advantageousExperience in retail / distribution / TES advantageous (preferred)Possession of a valid driver's license and own car essentialGENERAL ADMINISTRATIVE Attend interviews when required by the ClientEnsure all Adfusion staff files are up to date;Ensure that employees at the DC are aware of the policies and procedures related to any HR matters;Check Attendance registers for Admin staff.REPORTING Update Weekly and Monthly ReportsUpdate TES, ICS services report for Shoprite and ACMS;Compile daily reports for Shoprite related to invoices and statementsINVOICING Ensure all recommended gap requirements are stipulated on the vendor invoicesFacilitate the management report (Invoice Control Sheet) to Head OfficeEnsure that all invoice queries relating to Assignee Clerks are resolvedEnsure that all invoices are processed;Facilitate any credit notes if there are anyEnsure that auditing for the agency files are in order before Shoprite auditsEnsure that all agencies adhere to Shoprite's requirements regarding documentationAttend to all agency's issues with Shoprite and facilitate meetingsUpdate all outstanding orders for ShopriteProcess all MBS Cross ShiftsUpdate MBS Register and paymentsReconcile statements together with the invoices processed against the age analysis for paymentsEnsure Time Sheets are signed off by the relevant partiesEnsure that provision is made on all outstanding ordersEnsure all pakkies are in order with Shoprite's requirementsCheck all manual time sheets or shifts sheet for the agencies for payroll and have them signed offEnsure all overtime hours correspond with all WFM systemsLiaise with the agencies should any issues arise relating to the weekly invoicesReconcile payments for Abuse verify invoices with Head OfficeAttend to all requests from Regional Operations ManagersReconcile statements with invoices processedCheck and maintain all new vendorsAdhere to all Shoprite's finance requirements from ACMSAttend to all Shoprite queriesEnsure all Shoprite's statements are processedREPORTING Update Weekly and Monthly ReportsUpdate TES, ICS services report for Shoprite and ACMSCompile daily reports for Shoprite related to invoices and statementsOTHER SPECIAL REQUIREMENTS: Warehouse settingThe job entails reporting directly to the National Payroll and Admin ManagerOfficial working hours for this position are 07:30 to 16:30 i.e.
40 hours per week excluding lunch breaks, Monday – Friday, as per operational requirements.A high level of flexibility is required for this role.KNOWLEDGE, SKILLS ATTRIBUTES Strong numeric reasoning abilityExcellent verbal and written communication skillsProblem-solvingAnalytic AbilityStrong admin skillsDeadline-driven and willing to work overtime at deadlinesTime management and ability to work under pressureOrganized, efficient, and task-driven Ability to multi-task