Purpose of the Job:The Personal Assistant to the CEO provides high level confidential support to the Chief Executive by providing a full secretarial and administrative service. This role involves managing the CEO's schedule, coordinating meetings and appointments, handling confidential information, and serving as the primary point of contact between the CEO and internal/external stakeholders. The Personal Assistant must be highly organized, detail-oriented, and capable of managing multiple tasks simultaneously in a fast-paced environment.Job Responsibilities:Act as a first point of contact dealing with correspondence and phone calls.Proactively manage and coordinate the diary of the Chief Executive Officer by prioritizing and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.Plan and organize travel and accommodation when required.Maintain effective filing and data storage including emails ensuring the needs of the Chief Executive are met.Provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages, and other administrative tasks as required to support the Chief Executive Officer.Support Board of Director meetings by ensuring meetings are properly arranged and serviced. This includes drafting agendas, collating papers and reports, taking minutes, and following up on action points.Support the Chief Executive Officer to keep the Board of Directors informed about the work of the organization and their appropriate training and induction.Service meetings of the Executive team by drafting and collating papers and reports, preparing manageable agendas, taking minutes, and following up on action points.Plan and manage key organizational events such as conferences, strategy days, staff briefings, and others as required.Any other duties relevant to the needs of the organization and as directed.Qualifications and Experience:National Diploma and/or Bachelor's Degree in Business Administration, Management, or a related field essential.8 years' proven experience in a similar role providing support at an executive level.5 years work experience in the banking sector.Experience of providing support to Board of Directors.Experience engaging and coordinating work with various stakeholder groups - Ability to convey information clearly and simply.Diary Management Experience at CE Office Level - Ability to coordinate, plan, and manage a complex and busy diary.Excellent administrative skills including the ability to identify administrative needs and develop and maintain appropriate systems to meet them.Experience of managing and planning projects, conferences, and events at CE Office Level.Knowledge and Understanding of:Office management.SAP.Understanding of the business environment.Excellent knowledge of Microsoft Office.Ability to take accurate minutes, including interpreting and summarizing complex discussions concisely.Ability to draft routine correspondence and reports.Ability to maintain accuracy and attention to detail.Good negotiation skills.Excellent interpersonal and communication skills including diplomacy.Excellent time management skills with the ability to manage multiple priorities and deadlines.Skills and Attributes:The ability to work effectively with colleagues at all levels in a high-pressure environment.Confident and determined with the ability to work on own initiative and as a team member when required.Ability to prioritize, meet deadlines, and manage conflicting demands of a busy workload.Ability to work flexibly and occasionally outside office hours.Time management skills.Project management skills.Coordination and office management skills.Attention to detail and problem-solving skills.Written and verbal communication skills.Organizational and planning skills.Negotiation and relationship-building skills.Business acumen.Computer literacy – Microsoft Office package (MS Word, Excel, PowerPoint, and Outlook).Report writing skills.Minutes taking.Advanced typing skills.Decision making.Process management.Flexibility.Collaboration.Professionalism.Efficiency.Confidentiality.Professional appearance.Following through instructions effectively.Effective telephone etiquette.High ethical standards.Enthusiastic.Self-starter.Corporate culture focused.Integrity.Honesty.Good attitude.Matured.
#J-18808-Ljbffr
