Personal Assistant: Senior Manager (Security Services) Centurion Permanent Admin and Office Management Centurion - Gauteng Personal Assistant: Senior Manager (Security Services) Centurion Permanent Salary: R376,515.00pa Purpose of the Job: Reporting to the Senior Manager Security Services, the successful incumbent is responsible for providing an end to end effective, efficient and responsive administrative and secretarial service in the office of the Senior Manager: Security Services.
Qualifications and Experience A Secretarial Diploma or Diploma in: Public Administration/ Management or Office Management/ Administration/ related qualification.
A certificate in relation to the functional discipline will be an added advantage.
At least 2 years working experience as a Personal Assistant/ Secretary or in a similar environment of which 6 months should have been rendered for Management.
SAP experience will be an added advantage.
Excellent working experience in MS Office.
Knowledge of the PFMA.
Key Performance Areas Provide Office Management Support in the Respective Office Screen phone calls, enquiries and requests, as well as handling them when appropriate.
Identify items that need personal attention, respond to the appropriate ones directly and redirect selected emails to the direct reports or other departments for resolution.
Facilitate the processing of memorandums for approval.
Keep up to date with administrative changes organizationally and ensure adherence and compliance requirements.
Coordinate the submission of all required reports for timeous submission.
Ensure quality standard on all the documentation prior enroute for further handling.
Coordinate the submission of reports to and from different higher offices.
Provide clerical Support in the Senior Manager: Security Services Office Process documentation with confidentiality at all times.
Prepare travel arrangements for the department.
Assist and coordinate departmental projects.
Order stationery and office equipment.
Create and manage purchase requisitions and ensure timeous payment of purchase orders.
Administer SCM or procurement related processes.
Correspondence and Document Management Act as the first point of contact in the office and ensure effective running of the office.
Administer briefing papers, reports, charts and presentations.
Report, review and quality assure all documents that are submitted for the units attention.
Develop and maintain document management system (Electronic and manual).
Manage internal and external correspondence on behalf of the unit.
Meeting Management Prepare facilities for scheduled meetings, events and arrange refreshments, if required.
Manage diary and schedule meetings and appointments.
Take minutes in meetings as and when required.
NB: Should you not be contacted within 2 weeks of your application, please consider it as unsuccessful.
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