Personal Assistant

Roles & ResponsibilitiesAssist regional manager with administrative functions- Organize RMs meetings- Manage RMs diary- Organize travelling and accommodation arrangements- Handle RMs and the sales teams claim requests- Assist with rationalization- Assist with all budgetary expenditure payment requests- Handle all sponsorship requests (internal and external)- Liaise with staff and clientsAdministrate correspondence and documentation- Type and draft documentation e.g. reports and presentations- Manage all correspondence for manager and sales team- Assist with drafting and placing of advertisements for sales force- Manage all brokers and reps bridging, advances and cancellation applications- Prepare documents for meetings, this includes photocopying documents, writing and distributing minutes- Manage all incoming and outgoing phone callsAdministrate systems and equipment- Keep filing system up to date- Keep electronic backup system up to date- Keep follow-up system related to deadlines, documentation, and feedback up to date- Keep office and computer equipment inventory up to dateAssist with external projects and public relations matters- Organize and manage all social events and team buildings- Order promotional items for projects etc. in region- Manage and control all commission deductions of sales force- Assist head office with all human resource related issues of sales force and staff - on request- Handle enquiries and communication with external organizations- Ensure payment of all service providers- Manage and prepare documentation for projects- Attend ad hoc meetings on request- Manage and control all vehicles reports for region- Assist with managing all external franchisesFormal Education- Matric- Diploma in Office Administration or Secretarial/relevantTechnical/Legal Certification- RE 5 (as an advantage)Experience- 3 - 4 Years experience as a Personal Assistant- Atleast 2 Years experience in the Insurance Industry- Advanced MS Office skills (Word, Excel, Powerpoint, Outlook)