Department of Co-Operative Governance and Traditional AffairsReference Number: refs/021243Number of Posts: 1Package: R308 154.00 per annum (plus benefits)Enquiries: Caiphus/ Andy, cell: 071 474 7078/51Requirements:Matric plus a Secretarial Diploma or equivalent qualification, 3 - 5 years' experience in rendering support services to a Senior Manager.Competencies: ability to communicate well with people at different levels and from different backgrounds, ability to act with tact and discretion, ability to do research and analyse documents and situations, knowledge of the relevant legislation/policies/prescripts and procedures, basic knowledge of financial administration, high level of reliability, language skills and strong interpersonal skills; good telephone etiquette; high level computer skills, sound organisational skills, written communication skills, good people skills, detail oriented, time management and conflict handling skills.Duties:Provide a professional secretariat support function; general office administration, which includes but is not limited to: receive telephone calls and exercise discretion; handle queries; perform advanced typing; liaise with key customers (municipalities) and stakeholders; ensure effective flow of information and documents to and from the Provincial Disaster Management Centre, minute general meetings as required and distribute these minutes.Diary management: arrange and schedule meetings; confirm appointments; preparation of agendas and record keeping of meetings; book venues and handle logistical arrangements for meetings and workshops, coordinate travel and accommodation requirements, ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.Report writing; manage the overall procurement processes for the unit; coordinate and administer payment of service providers; manage monthly expenditures on goods procured and handling of petty cash; manage the leave register and telephone accounts for the Provincial Disaster Management Centre and ensure the safekeeping of all documentation in the office in line with relevant legislation and policies; develop and manage a register of all incoming and outgoing documents in line with the business objectives of the Department and the Provincial Disaster Management Centre and follow-up on reports.Notes:It is our intention to promote representivity (race, gender, and disability) in the Public Service through the filling of these posts. Preference will be given to people with disabilities.Applications should be submitted strictly online at https://jobs.gauteng.gov.za/Public/Jobs.aspx or http://jobs.gauteng.gov.za/Public/Jobs.aspx and it should be accompanied by a most recent Z83 form and comprehensive Curriculum Vitae (CV), certified copies of qualifications and Identity will be submitted upon request (no postal or hand delivery applications will be accepted).It is the applicant's responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). Correspondence will only be limited to shortlisted candidates. If you have not been contacted within 3 months of the closing date of this advertisement, please accept that your application was unsuccessful.Employer: Department of Co-Operative Governance and Traditional AffairsLocation: JohannesburgClosing Date: 30-08-2024Please Note:Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.
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