PERSONAL ASSISTANT : CENTRAL BUYING/ENGEN & AFRICA (24 MONTHS CONTRACT)Listing reference: woolw_000994
Listing status: Online
Apply by: 15 November 2024
Position summaryIndustry: FMCG & Supply Management
Job category: FMCG, Retail, Wholesale and Supply Chain
Location: Western Cape
Contract: Permanent
EE position: No
IntroductionTo provide a professional and comprehensive Personal Assistant service and administrative support to the Trading Heads of Central Buying and Engen & Africa.
ResponsibilitiesProvide an advanced, efficient, confidential administrative service to the Heads of Central Buying and Engen & Africa, including travel arrangements, diary coordination, document preparation, screening calls, managing emails, office management, and presentations.Effective diary management and follow-up to ensure appropriate and constructive time allocation.Maintain confidentiality and deal effectively with sensitive information at all times.Co-ordinate events for the various central teams.Process accounts, petty cash, and travel reconciliations for management and team.Order stationery and other office equipment.Manage travel, diary, and meetings.Prepare presentations and other documentation.General administration.Minimum Requirements3 year Secretarial diploma or other relevant/similar tertiary qualification.Ability to effectively consolidate strategic information and documentation.Budgeting skills and understanding of Woolworths' financial processes.Enthusiastic and confident with strong interpersonal skills.Ability to build strong relationships.High level of proficiency in information systems and working knowledge of MS Word, Excel, PowerPoint, and Microsoft Outlook.Effective communication skills – both verbal and written.Strong administrative and secretarial influence.Exceptional customer service and conflict handling skills.Analytical skills.Accuracy and attention to detail.Strong planning and organisational skills.Ability to multi-task, prioritize workload, and work under pressure.Ability to work and make decisions independently.
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