Red Ember Recruitment (PTY) Ltd | Full time
Payroll Scheduling and Rostering OfficerBoksburg, South Africa | Posted on 12/09/2024
Red Ember Recruitment is seeking to hire a Payroll Scheduling and Rostering Officer based at the client in Boksburg.
ResponsibilitiesReviewing and monitoring labour management effectiveness and cost efficiency and deployment.Analyzing and interpreting labour management trends.Proposing recommendations on modifications and controls of management as appropriate.Implementing recommendations and monitoring effectiveness.Ensuring compliance with local statutory employment terms in both time and attendance systems.Maintaining and controlling wage rules and shift patterns within approved parameters.Auditing, monitoring, and reporting on compliance with the minimum standards of the company.Developing and setting up processes and procedures to comply with standards where not present or refine/improve as needed.Analyzing the attendance process and providing recommendations for change/implementation advice.Generating reports from a variety of databases efficiently and effectively.Regular reporting generation in line with weekly and monthly deadlines.Ad hoc reports from multiple databases, as required.Assisting in drafting labor forecasting in line with budgets.Preparing and reviewing actual against budget per site.Analyzing time and attendance.Analyzing wage records and payroll data, comparing data on a variety of reports designed to highlight labor inefficiencies and errors.Comparing PRP reports over periods, tracking trends, and generating statistics.Communicating results of analysis to relevant management including recommendations on corrective action and/or improvement.Assisting in conducting monthly reviews of wage costs and performances as per Business Units/sites.Ensuring timely capturing and control of decentralized contract schedules.Ensuring that contract schedule requirements on PRP are maintained, liaising with sales and operations to maintain contract requirements.Ensuring that PRP is updated and amended with new and lost business.Updating contract requirements.Ensuring the decentralized loading of sundry services onto the rostering system.Ensuring compliance with policy and procedure in relation to PRP.Maintaining administrative reports related to the ER database.Auditing sites on PRP compliance initiating training on procedure and PRP for new and existing PRP administrators.Managing and controlling the PRP Wage Management system nationally.Administration of all wage-related processes from the HR department, including new employees, terminations, resignations, salary structures and restructuring, leave planning and provisions, sick leave, allowances, and promotions nationally.Drafting, planning, and carrying out in-house training on systems and procedures and induction of new employees relating to rosters and uniforms.Structuring salary packages, and contract costs, escalations, downgrading, and financial implications for all.Submission and drafting of all statistical data to the Managing Director about the overall operational running of guarding wages.Monthly sales analysis, GP Manpower, escalations, and financial shortcomings.Analyzing monthly financial reports about budgetary requirements.Quarterly and monthly presentations on regional and national budgetary accomplishments.Drafting of reports and maintaining records.Attending and holding meetings as and when required.Compiling and submitting tender documents, including costing and all other requirements.Setting up and implementing new projects from start to handover e.g. Online intelligence, PRP Roster, Uniform system.Maintaining good client relations with a contracted client.Investigating incidents and compiling reports.Scheduling and managing staff.Motivating and disciplining staff.Managing and controlling the roster wage management system.Administration of all wage-related processes from the payroll department, including new employees, terminations, resignations, salary structures and restructuring, leave planning and provisions, sick leave, allowances, and promotions.Administration of all sales - ad hoc or permanent- invoicing and reconciling turnover to wages.Drafting, planning, and carrying out in-house training on systems and procedures and induction of new employees on the clocking system.Structuring salary packages of security officers, and contract costs, escalations, downgrading, and financial implications.Submission and drafting of all statistical data to the operations department.Monthly sales analysis, GP Manpower, escalations, and monthly financial reports regarding budgetary requirements in terms of manpower.Assisting the financial department in compiling budgets.RequirementsProven 10 years experience in a payroll role.Training certificates and/or qualifications in Payroll essential.Current knowledge of payroll procedures and related laws.Excellent understanding of multi-location payroll and taxes.Familiarity with payroll software (SAGE 300).Meticulous.An analytical mind and good mathematical skills.Outstanding communication skills (written and oral).
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