Company DescriptionWSP is one of the most diverse consulting firms in Africa. To further our strategic business execution plan, we are seeking leaders that share our guiding principles - we value our people and our reputation; we are locally dedicated with international scale; we are future focused and challenge the status quo; we foster collaboration in everything we do and we have an empowering culture and hold ourselves accountable. We are committed to the achievement and maintenance of diversity and equity in employment.Job DescriptionPurpose of the role:Manage various different payrolls on VIP for all of the WSP Operating Companies with a total staff compliment of approximately 850 employees; differentiating between permanent and contract or fixed term staff. Ensure that an effective and efficient payroll management system is provided to the Group of companies.Key responsibilities:Manage workflow to ensure all payroll transactions are processed accurately and timeously, whilst ensuring that procedures are in place to provide strong internal controls ensuring good governance in the payroll.Assisting in processing of payrolls in South Africa as well as the rest of Africa to ensure timely and accurate payment to staff as well as to submit the necessary legislative returns - South Africa and Africa (Moz, DRC, Ghana).Remain current on new legislation and regulatory rulings influencing payroll and reporting requirements. Enforce adherence to requirements and advise management on required actions.Evaluate and analyse existing payroll policies and procedures; draft, propose and implement changes and/or quality control measures leading to best practice operations.Process correct garnishee calculations and compliance.Run the payroll interface - General Ledger, Leave provision, and 3rd party paymentsAdministration of reimbursements to employees, i.e. Credit cards and petrol cards.Balance and reconcile payroll related payments and deductions to reports produced via the VIP system prior to transmission in order to validate confirmed reports.Timely review and sign off on all required payroll and tax reconciliations.Prepare and submit legislative returns - SARS, SDL, and UIF.Prepare accurately and timely reports as required by the Finance and Human Resources DepartmentsCarry out self-audits on the master payroll schedule Check Bank Control Account reconciliationsMonitoring and reconciliation of all salary and share bank accounts.Responsible to resolve General Ledger queries from Finance.Update all employees' Employment Equity and Skills Development information on the VIP system.Reconciliation and submission of Employee benefits. Manage the interface of Employee benefits with the third parties. Ensure reconciliations are done to match the records of the third parties.Maintenance and accurate capturing of Leave records. Advice the Human Resources Department should a problem be identified in terms of excessive sick and unpaid leave taken by an employee.Prepare and distribute IRP5 certificates each year.Provide training and mentorship needed for payrollHealth & Safety:Role model standards for SHEQ performance and behaviour consistent with the company's health, safety, environmental and quality vision and policies by influencing those around youContributing to the identification of SHEQ risks and driving processes to achieve Zero HarmEmbracing, displaying and promoting the company values and ensuring a safe working environment is maintained at all timesQualificationsAdvanced experience and knowledge of VIP and VIP reporting including HRM modules.5-10 years' experience processing payroll for South Africa and African Countries (Ghana, Moz, Ghana)3 -5 years' experience of being responsible for the full payroll function (management of payroll function)5 years' experience on Sage VIP People modulesWorking knowledge of payroll best practicesStrong knowledge of regulatory requirementsUnderstand proper taxation of employer paid benefitsKey competencies and generic skills:Work with People / Client orientationAbility to work under pressure and meet deadlinesHigh degree of professionalismAbility to communicate with various levels of managementAbility to deal sensitively with confidential materialAdditional InformationWhat if we can have work-life balance? What if we can be rewarded in ways that support our individual needs? What if we can be accepted for who we are? Here at WSP - we can!WSP recognizes that work is only one part of our lives and making time for the other things in our life is important - be that our families, our friends or ourselves. So, if working from home, working part-time or having flexible start and finish time will help with this let us know as part of your application.
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