Job Purpose Statement:The Payroll Administrator will oversee the delivery of a full payroll and benefits administration services to the Lesedi Nuclear Services and all its subsidiaries.Key Tasks:Ensuring that all necessary paperwork is in place before transactions are loaded on payroll (e.g., contracts, application forms, signed remuneration adjustment letters etc.) and following up with employees where data / forms are missing.Ensuring that all required fields on payroll are completed per employee.Validating all inputs prior to loading (in terms of SARS requirements, BCEA provisions or company policy) and querying where necessary.Checking cost allocations for employees and keeping these updated.Completing all inputs on a monthly basis:New EmployeesTerminationsRemuneration AdjustmentsReimburse km's / other expensesBenefit Fund ChangesPersonal Details ChangesBanking Detail ChangesChecking benefit fund billing statements and dealing with all queries (medical aid, retirement fund, group risk benefits).Reconciling and balancing payroll with prior month and preparing document pack for approval and release.Generating payslips, sealing and sorting these for distribution.Handling all payroll related queries (either from employees or from Finance during their analysis of management accounts).Assisting with all year end processes to ensure compliance.Assisting with the full tax year end process, uploading of annual PAYE reconciliation to SARS, generating IRP5's for staff.Assisting with queries from SARS, benefit fund advisors / providers and other third-party payment recipients.Generating all reports required.Assisting and providing all required information and assistance to Finance during external audits during annual financial year-end audit.Reconciliation of benefit payments, PAYE and IRP5 / IT3(a) submissions on a monthly basis (or more frequently as required).Preparation of necessary reports.Preparation, submission, and authorisation of all statutory returns, benefit payments and emolument attachment orders.Collating approved payment schedules and preparing necessary EFT requests.Ensuring that payments are made by required dates.Filing of all input documents, payroll reconciliations and supporting documents.EES transaction captured and processed correctly.Draw employee, leave and claims reports correctly.Coach employees on handling ESS functions.Resetting of passwords.Approval of leave and claims requests are approved & processed on payroll timeously.Qualifications:A relevant tertiary certificate / diploma (Payroll, HR management, Accounting) advantageous.SAGE 300 People experience.Experience:Minimum of 6 - 8 years work experience on VIP / SAGE 300 People Payroll in a similar sized organization.Minimum 6- 8 years Payroll related SARS and Time Management exposure.Bookkeeping / accounting exposure will be an advantage.Familiar and up to date with all legislative requirements, including taxation guidelines.Knowledge:SAGE 300 People Software.Employee Self Service (ESS).Department of Labour Electronic Submissions.ERP Software i.e., IFS.Computer Literate (Advanced Excel, Outlook, Word & Power Point).Knowledge of all relevant legislation and updates.Skills:Processing Input and payment of all payrolls (Salaries/ Wages).Manage salary reports effectively.People skills, handling queries and assisting.Third party and reconciliation of payments.Administration of all hours on Payroll and ERP System.Behaviours/Personal Attributes:Attention to detail.Numerically strong.Results driven.Quality conscious.Meticulous.Methodical.Trustworthy/Reliable.Ability to work as a part of a team in a highly pressurized and extremely deadline driven environment.Strong administrative and organizational skills.Note: Should you not hear from us within 21 days of the closing of the advert, kindly regard your application to have been unsuccessful.
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