Manage and ensure the accurate and timely processing and recording of financial payroll transactions in the General Ledger. Administer the processing and collections of international subsistence and travel advances, out of payroll payments, and the reimbursement of staff expenses.
Salaries - Ensure adherence to Payroll and Finance deadlines as per the set pay schedule. Conduct a high-level audit on payroll input data, and confirm completion with the Payroll Department. Validate final signed-off payroll documentation (main and supplementary runs) to substantiate the costing journal. Extract and validate costing report data against the final net pay report and bank statement for accuracy and completeness. Where necessary, report and resolve anomalies with the Payroll Department for correction in the Payroll System. Identify and request for non-existing GL accounts to be opened. Transfer and post payroll costing to the GL. Process reallocation of salary-related expenses via journal. Prepare monthly/quarterly reports. Ensure timely payment of all third-party payments.
Reimbursement claims - Conduct final review and high-level audit of I Expense Claims. Investigate, communicate, and correct anomalies in the I Expense system, with the assistance of an external IT service provider. Assist in guiding complex reconciliations requiring one-on-one assistance. Processing information – compiling, categorizing, calculating, tabulating, auditing, or verifying information. Run the I-Expense report interface and reconcile. Investigate variances.
Maintain iExpense Module - Review and update Internet-expense (I-expense) templates and types according to the chart of accounts. Update legislative rates in the I-expense module when required. Map elements to the Payroll Module. Review and check mapped allocations. Review and request updating of legislative rates/changes in the Travel Calculator Application (TAC), when required. Receive confirmation from IT/Consultants that changes have been applied in the test environment.
Recording of S&T Advances - Manage and ensure that all advances and allowances recorded in the balance sheet are expensed in line with Finance governance requirements. Manage the tracking and auditing of business costs to ensure that the company's cash is not misused. Manage the staff debtors' book to ensure conformance to internal and external governance requirements. Ensure accurate recording and processing of credit notes, reallocations, profit and loss, and repurchase transactions relating to travel reconciliations in line with Finance policies and processes. Receive supporting documentation for S&T journals, travel, and other documentation. Review and check journals against supporting documents for receipts, invoices, approvals, completeness, and accuracy. Communicate anomalies to the relevant person(s) for further explanations or corrections on captured journals, where necessary. Assist with guiding complex reconciliations requiring one-on-one assistance. Organize, plan, and prioritize work – develop specific goals and plans to organize and accomplish work. Assist with resolving traveler enquiries such as incomplete supporting documentation, escalations on recons not submitted, and other discrepancies.
Minimum Requirements: 5 years' experience in accounting and/or payroll
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