Fast-paced, high energy and a passion for thinking on your feet is a must in this role! We are looking for a vibrant, solutions driven Operations Assistant to join our team.Job SummaryTo provide assistance and administrative support within the operations department. Ensure support is provided in such a way that effective planning, organizing and control takes place within the department. Ensure timeous and effective liaison internally and externally with clients, service providers and the operations team.ResponsibilitiesOperations supportEnsure all external orders are requested to service providers on Secure OfficeManage all bookings to service providersUpload all supporting documents onto Secure OfficeManage and update electronic and manual filing of all supporting documents in a timely mannerAssist with quotations required by the relevant Administration Manager / Contract ManagerCheck invoices sent by service providers for ad-hoc and other servicesObtain quotes from service providers (24 hours turnaround time to supplying quote to client / Administration Manager / Contract Manager)Send proof of delivery for service as requested by clients on a weekly / monthly basisAdministrative ResponsibilitiesFile all material collections slips received from sitesFile new site costings and keep an updated ad-hoc sheet to manage site general waste budgets and manage ad-hoc servicesProvide a user-friendly filing system for all service provider invoicing on a monthly basisEnsure all relevant invoices, documents and reports are uploaded onto MS Teams on a weekly basisData capturingLoad all ad-hoc service requests on Secure Office for invoicingFollow-up on availability of disposal / safe disposal certificates and make sure that it is loaded onto the reporting platform by the data departmentScan and send daily paperwork from collections to the data departmentReportingEnsure effective communication between clients, service providers and the commercial operations teamEnsure effective communication between the finance department and the data departmentProvide general assistance to Administration Manager, Operations Manager and Contract Managers as requested within the operations departmentGeneral assistanceProvide general assistance to Administration Manager, Operations Manager and Contract Managers as requested within the operations departmentRequirementsMinimum Matric or equivalent1 -3 years working experience in a similar roleRelevant qualifications and experience, knowledge and skillsHigh proficiency in Microsoft Office and Excel is essentialValid driver's license and own reliable transport preferredMust be well presented and professionalEmployment will be implemented in accordance with the Employment Equity Act.Only applicants being considered will be contacted.Closing date: 25th September 2024Should you wish to apply, kindly complete the online application process.
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