Office Manager & Personal Assistant

They are looking for an Office Manager & Personal Assistant with a minimum of 3 – 5 years' experience to assist their Managing Director and General Manager at their office in Johannesburg.
Primary ResponsibilitiesReporting to senior management and performing secretarial and administrative dutiesAnswer and direct phone callsLiaise with senior managers to handle requestsBook travel arrangements (transport and accommodation)Develop and maintain a filing system and assist in the preparation of regularly scheduled reportsCapturing data into project files of invoices, fuel slips and delivery notes from siteMaintain contact lists of suppliers and update their pricing lists regularlyProvide general support to visitorsScheduling appointments, maintaining an events calendar, and sending remindersOrdering office supplies and replacements, as well as managing mail and courier servicesCopying, scanning, and emailing documents, as well as taking notes Additional ResponsibilitiesInteract with new and existing customersAid in the development of new and improved processes to guarantee efficient delivery of the projects RequirementsLicensed to work in South AfricaDriver's license essentialAbility to manage diverse, simultaneous projects of varying complexitiesProficiency in Microsoft Office applications such as Excel, Word, Outlook,Strong communication skills Soft SkillsIn addition to the hard skill requirements our client is also looking for candidates that are:Willing to take on additional responsibilityEnthusiasticEnergeticSelf-motivatingExcellent communication skillsApproachabilityIntercultural sensitivityEnglish both written and verbal is essential Travel90 – 95% of the candidate's time will be in the office