Reference: CPT003417-Meg-1Do you have a good track record of bookkeeping and debtors experience, analytical and accurate qualities, and highly proficient in Excel (v-lookups/H-lookups/formulas)? Our client in Montague Gardens requires a bright, positive, willing to learn candidate who can accept responsibility, a peoples person who enjoys to be in charge of an office where they are the "go to" person in getting everything sorted. Experience with Xero an advantage. Basic accounting diploma preferable. Immediately available highly advantageous.Duties & ResponsibilitiesREQUIREMENTSGrade 12, Basic accounting Diploma advantageousProficient in Excel (v-lookups/H-lookups/formulas) word/outlookExperience with Xero an advantage.Bilingual (English – speak / Afrikaans – understand)Presentable with outgoing well-spoken, confident & friendly communication skillsExcellent financial acumen with accountsOwn transport essentialAbility to take on responsibilities, use initiative and work well in a team & independentlyDUTIESReporting to the Director and Financial ManagerTracking of Servicing invoicing for both Cape Town and Durban branchesReconciliation of all closed services per month invoiced.Follow up on outstanding accountsCreate proforma invoices and track deposits (request deposits)Final Invoice send to customer upon finalisation of jobJob Costing InstallationsEnsure job costings accurate and complete for the month (Dbn/Cpt/Jhb)Cost of Sales report (monthly) – Services/Spares (Cpt/Dbn/Jhb)Certificates (SASA/SAGA/AASA – annual) to client upon completion of job and receipt of final paymentAssist with insurance Claims – (Dbn/Cpt/Jhb)Trade – manage WIP/check proforma's converted correctly to invoices – distributed to clientManage rental agreementsXero – process invoice/credit notes daily - allocation of receipt from/to WIP and daily receipts to closed jobs.Manage client enquiries telephonically helping and going the extra mile ensuring you can get back to them with exact information requiredBuild sound relationships with clients, enjoy being the go to person when help is neededRegistrations of any new contract fitters that are working on siteRecord daily hours worked by all employees, complete monthly and weekly schedulesChecking of working hours and daily signing in and outManaging sick leave schedules and administration requiredManaging inhouse database of customer listsEnsure that jobs being worked on are updated daily as to the current fitment statusManage costing compilations for all work requirementsOversee HR for staff with opening new files, drawing up contracts, issuing of payslipsManage transport invoices at month endEnsure administration for health and safety compilation is updated and on file when neededManage the royalties' programmeFor rental units ensure month rental and water and sewerage accounts are issued timeously and payments are receivedReconciliation of vehicle fleet for Cape Town, Johannesburg and DurbanSalary: R negotiable dependent on experience
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