About us Docfox is on a mission to make money laundering impossible. We are a team of curious, committed and passionate individuals who love building extraordinary things and being the best partners our clients will ever have. With offices in South Africa and the US, our SaaS platform and compliance service offerings are being used by a range of accountable institutions globally, from attorney groups and asset managers to foreign exchange firms and financial advisors - and we are still growing!
We dream big, are unreasonably ambitious and pride ourselves on humble confidence. As a team we are helpful, transparent, authentic, have fun and always give that little bit extra in the pursuit of excellence. Our dynamic environment enables smart, self-driven team players to be themselves and bring their best.
The RoleDocFox Africa is looking for an experienced Office Manager to join the team. This person will be a core part of the executive leadership team, attending leadership meetings, overseeing our daily administrative operations and ensuring smooth functioning of the office. The ideal candidate will communicate well and the ability to prioritise tasks effectively. The individual coming into this role will need to be able to take ownership of the role, be creative and have the ability to function independently. Other members of the various teams will be available for support/direction, should the need arise. Attention to detail, accuracy and the ability to perform or execute without delay is key for the success of the role.
ResponsibilitiesOversee and manage all administrative tasks and duties within the office, including but not limited to:Ordering of office supplies/swag/laptops etc.Handling any orders delivered to and from the officeTravel arrangements and accommodations for required employees travellingCoordinate and schedule events, meetings, agendas: internal and externalAssisting with presentations for the leadership teamManage communications with business through different channelsArrange meeting room bookings and socials at the officeServe as the main point of contact for the entire leadership teamGreeting and assisting visitorsOffice Facilities Management Liaising with service providers and suppliersSupport HR functions:onboarding new employees, welcoming them into the officesinviting them onto our employee management system Assisting with recruitment processes, if needed.RequirementsMust Haves Bachelor's degree or equivalentMinimum 3-5 years experience as an Office Manager Professional level verbal and written skills, and ability to communicate across all levelsOutstanding organisational and time management skillsComplete discretion and confidentialityPo-active approach to problem solving and strong decision-making skillsProficient in Microsoft Office and G-Suite applicationsAbility to learn new software applications quicklyOwn transportNice to Haves: Worked in tech industry or software development industry, especially SaaSKnowledge of Notion, Slack, Hubspot, Breezy, and XeroFlexibility to work outside of SA office hours, and travel, from time to timeDOCFOX VALUES Humble confidenceGive 2% extraBe transparentBe helpful Be real and have funIn order to thrive at DocFox the following would be needed: Being comfortable with uncertainty and curious to figure out solutions and paths forward without complete information and dataResilience and tenacity to get the job done even in tough timesBe a patient teacher Be eager to learn and grow Appreciate both sharing and receiving empathetic but open feedback and seek mentorship to continually improvePlease Note: If you have not had any response in two weeks, please consider your application unsuccessful. Your CV will be kept on file for any further suitable positions.
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