You will provide essential administrative support to the Executive and Managing Directors, as well as to the entire organization. This role combines administrative organization with high-level executive support, offering a unique opportunity to contribute to our continued success.Key Responsibilities:Company Administrative Duties:•Organise and prepare agendas for management, committee, and board meetings.•Prepare minutes and maintain official records of these meetings.•Ensure compliance with legal and regulatory bodies, including filing necessary documents with government authorities.•Monitor changes in relevant legal and regulatory compliance environments.Office Management:•Develop and implement office policies and procedures to enhance efficiency and productivity.•Oversee the smooth operation of administrative workflows, including facilities management, procurement, and vendor management.•Monitor asset registers and insurance compliance.Executive Support (PA to the Managing Director):•Act as the primary point of contact for internal and external stakeholders for the company MD.•Manage the MD's calendar, appointments, and travel arrangements.•Prepare and edit correspondence, communications, presentations, and other documents on behalf of the MD.•Assist in preparing reports, presentations, and materials for board meetings and other high-level engagements.Financial Administration:•Assist with budget preparation and financial monitoring.•Process invoices, expense claims, and other financial transactions.•Coordinate with the finance team on financial reporting and compliance matters.•Format and prepare Financial Reports with Overall Unit Reports.Human Resources Support:•Support HR functions such as recruitment, onboarding, and staff orientation.•Maintain HR records and assist with payroll administration as needed.Qualifications and Skills:•Degree in Business Administration, Management, or a related field.•Proven experience in company legal and compliance duties and office management.•Strong organizational skills with the ability to multitask and prioritize workload effectively.•Excellent communication and interpersonal skills.•Proficiency in office software (e.g., MS Office Suite) and familiarity with basic accounting principles.•Attention to detail and discretion when handling confidential information.•Ability to work independently and as part of a team in a dynamic, fast-paced environment.
