Reference: CPT003389-Meg-1Do you have the experience and maturity to manage the responsibilities of running the functions and duties that make an office successful? We need your experience with quotations, invoicing, debtors, and the personality to be the "go to person" when anything is needed in the business. The perfect candidate must have the attitude of responsibility and ability to think on their feet while working alongside management to deliver the best offering of service as per the excellent reputation they have in the marketplace.Duties & ResponsibilitiesREQUIREMENTSGrade 12 / MatricComputer Literate – Word, Excel, etcBilingual (English – speak / Afrikaans – understand)Presentable with outgoing well-spoken, confident & friendly communication skillsExcellent financial acumen with accountsOwn transport essentialAbility to take on responsibilities, use initiative and work well in a team & independentlyDUTIESDrawing up quotations for clientsManage client enquiries telephonically helping and going the extra mile ensuring you can get back to them with exact information requiredSending deposit invoice requirements to clients and following up telephonicallyBuild sound relationships with clients, enjoy being the go to person when help is neededTrack outstanding payments and develop relationships with clients, when required using of initiative in encouraging to get payment problems sortedManagement of Control schedule for debtors that are in arrearsManage payments received, forwarding final invoices manage statementsDaily updates of receipts scheduled - tracking payments received, deposits etc.Registrations of any new contract fitters that are working on siteRecord daily hours worked by all employees, complete monthly and weekly schedulesChecking of working hours and daily signing in and outManaging sick leave schedules and administration requiredManaging inhouse database of customer listsEnsure that jobs being worked on are updated daily as to the current fitment statusManage costing compilations for all work requirementsOversee HR for staff with opening new files, drawing up contracts, issuing of payslipsManage transport invoices at month endEnsure administration for health and safety compilation is updated and on file when neededManage the royalties' programmeFor rental units ensure month rental and water and sewerage accounts are issued timeously, and payments are receivedReconciliation of vehicle fleet for Cape Town, Johannesburg and DurbanSalary: R negotiable dependent on experience
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