Date Posted: 12/23/2024Req ID: 41183Faculty/Division: Office of the Governing CouncilDepartment: Appeals, Discipline & Faculty GrievancesCampus: St. George (Downtown Toronto)Description:The ADFG Office is responsible for the management of the administration of the Governing Council's quasi-judicial functions, including academic discipline, non-academic discipline (including high risk cases and cases under the Sexual Violence Policy), academic appeals, appeals under the Mandated Leave of Absence Policy, grievances, tenure appeals, sexual harassment hearings, and clinical academic hearings.
The Office provides ongoing support to various committees and panels as necessary.Working independently, with limited supervision, the incumbent is responsible for the overall management and operations of the ADFG Office, including direct high-level support to the Director and high-level administrative processes.
Responsibilities include preparing and analyzing statistical reports, maintaining departmental databases and website, assisting the Appeals, Discipline and Faculty Grievances Office in conducting committee work, developing business processes and systems, identifying operational priorities, and assisting the Director with annual business planning.
The incumbent will also coordinate administrative staff practices, develop onboarding programs for new staff, and provide secretarial and administrative services for the Governing Council as needed.The incumbent works in a complex environment that requires a high degree of sensitivity, responsiveness, and a need to maintain absolute confidentiality and neutrality.
The incumbent interacts closely with a wide range of senior members of the University.Qualifications Required:I.
EDUCATION: Law Clerk Diploma or an acceptable equivalent combination of education and experience.II.
EXPERIENCE: A minimum of seven (7) years of relevant experience, preferably in a University environment; experience in an office management role, including managing staff; demonstrated experience in supporting committees and senior administration; good knowledge of the University of Toronto, its policies, and procedures; knowledge of quasi-legal processes and technology; demonstrated supervisory experience.III.
SKILLS: Strong knowledge of Outlook, Word, Excel, Case Management Systems; Scheduling Software, PowerPoint, SharePoint, Access databases, and Project Management Software such as JIRA.
Experience with Zoom and other virtual software.IV.
OTHER: Proven administrative ability; strong interpersonal skills; ability to work with minimal supervision; professional demeanor; strong organizational skills; ability to analyze stats and reports; meticulous attention to detail; ability to communicate effectively and professionally across all levels of the University.NOTE: This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines.Closing Date: 01/20/2025, 11:59PM ETEmployee Group: SalariedAppointment Type: Budget - ContinuingSchedule: Full-TimePay Scale Group & Hiring Zone: PM 3 -- Hiring Zone: $91,937 - $107,259 -- Broadband Salary Range: $91,937 - $153,227Job Category: Administrative / ManagerialAll qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.Diversity StatementThe University of Toronto embraces diversity and is building a culture of belonging.
We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities.Accessibility StatementThe University strives to be an equitable and inclusive community and is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA).
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