PRIMARY PURPOSE
The office Coordinator plays a vital role in ensuring the seamless operation of the office environment by overseeing day-to-day administrative functions and facilities management.
This position is based in Tokai offices.
DETAILED RESPONSIBILITIES
Office Coordination
Act as point of contact for office-related inquiries and issues
Assist in setting up and maintaining a clean, organized and functional office space
Manage relationships with office supply vendors
Oversee the servicing and maintenance of office equipment and supplies (e.g. printers, coffee machines, stationery/ groceries)
Coordinate the booking of meeting rooms, ensuring no scheduling conflicts
Handle all incoming and outgoing courier services for the office, keeping accurate records of courier shipments
Provide general administrative support to the office staff as needed
Building Maintenance
Source and coordinate with service providers for office building maintenance (e.g. plumbers, electricians, HVAC, cleaning services)
Monitor the condition of office facilities and ensure repairs or maintenance is done in a timely manner
Maintain a database of approved service providers and ensure contracts are in place for the services
Conduct regular inspections of the building to ensure everything is in good working order
Other Requirements
Ability to handle physical tasks such as moving light office equipment and supplies
May occasionally need to be on-call for emergencies related to building maintenance
CANDIDATE PROFILE
Qualification:
Matric
Certificate in Office Administration/ Management or relevant field
Experience:
Min 2 years experience in similar role
Skills:
Ability to prioritize tasks and manage time effectively
Ability to anticipate needs and take initiative in resolving issues
Ensure attention to detail in day-to-day operations
Strong written and verbal communication skills
Familiarity with Microsoft Office
Interests:
A passion for wildlife and a commitment to sustainability and conservation.
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