PRIMARY PURPOSE The office Coordinator plays a vital role in ensuring the seamless operation of the office environment by overseeing day-to-day administrative functions and facilities management. This position is based in Tokai offices. Detailed Responsibilities Office Coordination Act as point of contact for office-related inquiries and issues Assist in setting up and maintaining a clean, organized and functional office space Manage relationships with office supply vendors Oversee the servicing and maintenance of office equipment and supplies (e.g. printers, coffee machines, stationery/ groceries) Coordinate the booking of meeting rooms, ensuring no scheduling conflicts Handle all incoming and outgoing courier services for the office, keeping accurate records of courier shipments Provide general administrative support to the office staff as needed Building maintenance Source and coordinate with service providers for office building maintenance (e.g. plumbers, electricians, HVAC, cleaning services) Monitor the condition of office facilities and ensure repairs or maintenance is done in a timely manner Maintain a database of approved service providers and ensure contracts are in place for the services Conduct regular inspections of the building to ensure everything is in good working order Other requirements Ability to handle physical tasks such as moving light office equipment and supplies May occasionally need to be on-call for emergencies related to building maintenance CANDIDATE PROFILE Qualification: Matric Certificate in Office Administration/ Management or relevant field Experience: Min 2years experience is similar role Skills: Ability to priorities tasks and manage time effectively Ability to anticipate needs and take initiative in resolving issues Ensure attention to detail in day-to-day operations Strong written and verbal communication skills Familiarity with Microsoft Office Interests: A passion for wildlife and a commitment to sustainability and conservation. Apply for this position with us on WhatsApp. Simply send the word Hi to 260761166303