The Office and HR Administrator will play a crucial role in ensuring the smooth office operation. This position is responsible for managing daily office administration, organizing events, and supporting HR administrative tasks. The ideal candidate is highly organized, proactive, and able to juggle multiple responsibilities in a fast-paced environment.Key Responsibilities:1. Office Administration:General Office Management: Maintain a well-organized, efficient, and welcoming office environment. This includes managing office supplies, coordinating maintenance and repairs, and ensuring the office is always presentable.Purchasing: Handle the procurement of office supplies, equipment, and other necessary products. Liaise with vendors to secure the best deals and manage budgets for office-related purchases.Facility Management: Oversee the day-to-day functioning of the office, including seating arrangements, meeting room schedules, and managing relationships with building management.2. Event Organization:Monthly Events: Plan and coordinate small events, such as team-building activities, sport or social gatherings.Corporate Parties: Organize and execute corporate parties. Work closely with the Head of HR to align these events with company culture and objectives.Vendor Coordination: Manage relationships with event vendors, including catering, venues, and entertainment, ensuring all events run smoothly and within budget.3. HR Administrative Support:Documentation Management: Assist with HR documentation processes, including maintaining employee records in HR system and ensuring all paperwork is up-to-date and compliant with company policies and local regulations.Company Doctor Portal: Administer the Company Doctor Portal, coordinating employee health appointments and tracking related documentation.Benefits Administration: Work with the Head of HR to develop and administer employee benefits programs, including selecting and purchasing employee gifts and organizing congratulatory messages for birthdays, work anniversaries, and other special occasions.Employee Relocation: Support the relocation process for employees, including housing, transportation, and integration assistance.4. Health and Safety Administration:Compliance: Ensure the office complies with local health and safety regulations, managing first aid supplies, and keeping health and safety policies up to date.Health and Safety Programs: Administer health and safety programs, including ergonomic assessments and wellness initiatives, to promote a safe and healthy work environment.Qualifications:2-4 years of experience in office management, HR administration, or a related role.Strong organizational and multitasking abilities.Excellent communication and interpersonal skills.Proficiency in Microsoft Office Suite and HR software (experience with BambooHR is a plus).Event planning and vendor management experience.Both verbal and written English level - Upper-Intermediate and higherBoth verbal and written Russian and Dutch - Intermediate and higher.Knowledge of Dutch labor laws and health and safety regulations is an advantage.Proactive, with a problem-solving mindset.Ability to work independently and as part of a team.Benefits:Competitive salary and benefits package (medical insurance compensation, public transport pass or a parking space near the office).A dynamic work environment with a supportive team.Career growth and professional development opportunities.
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