POSITION SNAPSHOTJobReq ID: 52858Type of work: On siteType of contract: Open-ended/permanentFull/Part Time: Full timeLocation: Kathu, ZAPosition DescriptionJob Title - Office AdministratorThe person will be able to work with a minimum of supervision, appreciate their role in delivering customer service, possess common sense and initiative, demonstrate a willingness to learn and develop their administrative skills and knowledge.ExperienceQualifications & Essential:Computer literacy and reasonable typing skills with courses completed in Excel, Word and Power Point.Grade 12 National CertificatePreferred:Experience in the Tyre Industry.Reports to: Site Supervisor / Contract ManagerDutiesThe following is a general list of tasks that a Site Office Administrator is required to perform. The Company may add to or vary these duties from time to time provided the variation is reasonable having regard to the employee's skills, competence and training.Comply with Otraco Management System (OMS) policies, procedures and instructions.Comply with client policies, procedures and instructions.Ensure that all financial transactional documents (e.g., Orders, Invoices, ITD's) are completed and filed.Maintain a high quality of service to the client.Answer the telephone, take and pass on messages to site personnel.Operate and maintain office equipment such as fax, photocopier and shredder.Attend to all incoming and outgoing mail as appropriate.Attend to maintenance of the office (e.g., repairs, kitchen supplies, cleaners).Order stationery and printer consumables as required.Provide secretarial assistance such as typing, filing, photocopying, collating.Binding, Archiving And Other Clerical Assistance As RequiredEnter tyre and rim data accurately into the Otracom tyre management database.Maintain a variety of electronic or manual registers as required.Collate, check and process time sheets.Attend to banking and petty cash reconciliations.Make travel arrangements and bookings for site personnel as required.Complete any other duties allocated.SafetySite Office Administrators are required to:Work safely and follow Occupational Health and Safety Procedures.Report hazards, unsafe work conditions and equipment.Immediately report incidents and injuries to the supervisor/manager.Comply with applicable instructions documented in the OMS Safety Plan.Use and maintain Personal Protective Equipment according to procedures.Contribute to meetings and inspections in order to improve safety in the workplace.Comply with site emergency evacuation procedures.Indications of AchievementHigh standard of accuracy and timeliness are expected in relation to all aspects of the position.Demonstrated commitment to clients.Meet all agreed KPI targets.MORE INFORMATIONAll applications will be reviewed. Our Recruitment team will contact the suitable applicants for the next step of the recruitment process.We are looking forward to hearing from you!DISCLAIMERDiversity and inclusion are a central part of Bridgestone EMEA's values at the highest level. This is key for our people to show a passion for excellence for improving society connected to the world in which we live. Our commitment to diversity is linked to our founders' mission of 'Serving Society with Superior Quality', which is essential in shaping and creating the organization, serving all people, respectfully, connected to our business. We recognize that everyone is different and that attracting, developing and retaining our employees will create a sustainable working environment which is essential to our success. This means that all job applicants and members of staff will receive equal treatment and that we will not discriminate in particular on grounds of gender, marital status, race, ethnic origin, color, nationality, national origin, disability, sexual orientation, religion or age.
#J-18808-Ljbffr
