KEY RESPONSIBILITIES Day to day efficient management of all administration supportEnsure document control through an electronic document control systemDetermine and schedules the resources and requirements to support plant staffOrganise staff travel, office supplies, visa and other requirementsEstablish and implement a document management systemDevelopment, achievement and reporting of administration dept. KPI's and objectives in line with the Business PlanEfficient management of resources, supplies and consumablesEnsure reporting to stakeholders as requiredMaintain and update personnel records for all employees on site (paper and electronic)Maintain employees' leave record up to dateKeep track of employees medical screening review dates and make bookings for renewalUpdating and amending changes to personal employee detailsCoordinate training activities and venues for trainingKeep registers of all training and record training completed by employees on sitePrepare and submit reports required on a regular basisMonitor and track scheduled training attendance on siteAssist with CSR projects at site levelLiaise with HR at HQ on all HR activities on siteCoordinate administration activities with operation, maintenance, finance, and HSE departmentsAdherence and active participation in establishing, implementing and executing Quality, Health, Safety and Environment policies and standardsMaintaining high standards and ethicsContinuously improve systems and procedures based on experienceHEALTH & SAFETY: The Job Holder will work in a controlled hazardous environmentWork Levels and Conditions and RisksWork Level 1 (OSHA scale 1 to 6): the tasks that he/she performs as part of their daily work activities do not represent a risk for their integrityExposure to Risks: Traffic risks, ergonomic risks; Risks inherent to the job of secretary while performing inspections, site visits, etc.Personal Protective Equipment: Hard hat/safety helmet; Ear protection (plugs or ear muffs); Safety glasses; Safety shoesRecommended HPE (Health Protection Equipment): Ergonomic office equipmentJOB CONTEXT: Peakers Operations ("the Company") operates two open cycle peaking power facilities through its O&M Agreements with the Owners of Dedisa Peaking Power Pty Ltd and Avon Peaking Power Pty LtdDedisa Peaking Power Plant and Avon Peaking Power Plant has capacity of 342 MW and 685 MW respectivelyThe Company is fully owned by Engie with registered office: Block E, Lincolnwood Office Park, Woodlands Drive, Woodmead, 2191, Johannesburg, Republic of South AfricaThe Owner Company is 38% owned by Engie, 25% by Mitsui, 27% by BEE SPV and 10% by BBBEE SPVThe projects are Independent Peaking Power Generation projects, having a 15 years Power Purchase Agreement (PPA) with Eskom Holdings as a single off-takerThe Job Holder will be based at the Plant, Republic of South AfricaMODUS OPERANDI: The Job Holder works as secretary of the Plant and reports to the Plant ManagerCOMMUNICATION AND WORKING RELATIONSHIPS: The Job Holder will work and communicate with:
Internal: The Plant Manager, Administration, Finance, Operation, Maintenance, Health and SafetyExternal: Owner, through the O&M agreement; Other Contractual Counterparties, Contractors, Suppliers, Equipment Manufacturers and VendorsFRAMEWORKS, BOUNDARIES AND DECISION-MAKING AUTHORITY: Operates within the approved budgetary limits and assigned authoritiesIs part of the approval process for purchase orders, payments, contracts and master data as defined in the company delegation of authorities, processes, policies and proceduresQUALIFICATIONS, EXPERIENCE AND SKILLS: Essential Qualifications: Demonstrated competence, supported with adequate education and trainingExperience: At least 5 year experience as secretary, preferably in the power sectorKnowledge of the IT tools – (Maximo/SAP, MS Office)Experience with document managementKnowledge of Republic of South Africa working practices and customs is a plusUsed to working within a multi-cultural environment is a plusExcellent written and verbal communication skills, capability to communicate clearly and concisely at all levelsAbility to act independently to prioritize, initiate, resolve and complete actions required to take the business forward to meet goalsInteraction with finance, operation, maintenance, administration and HSESkills: Behavioral: Drive to achieve results through himself and othersAbility to build and work with multi-cultural and multi-disciplinary staffAbility to work together with the other departments in order to achieve the best result for the companyTake ownershipMaintains high ethics standardMotivation and leadership of team and individual team membersRespects the others as well as the cultural diversitySeek, organize and exchange information for decision making and problem solvingAbility to create a climate of open communication on personal and professional issuesAbility to work autonomously, prioritizing tasks and activities in line with business objectivesQuality and Environment awareness and managing according to quality standards and proceduresInnovation, vision, creativity, taking initiative, problem solving and decision makingA pro-active approach to planning and decision makingAbility to build effective relationships with key stakeholdersLanguage: English Language: excellent communication skills both written and verbalAfrikaans/Zulu is an advantageIT: Computer literate: must have a high degree of skill in Business Computing Applications such as Word Processors, Spreadsheets, PowerPoint and Enterprise Resource Planning applications (Maximo/SAP or equivalent)GENERAL RESPONSIBILITIES: Adheres to the Company Policies and ProceduresBehaves in a responsible wayLives the values of the companyUndertakes other duties as may be requested within reasonThe appointment will be in line with the Company Employment Equity strategy Business Unit: GBU Flexible Gen & Retail
Division: Thermal AMEA - South Africa
Legal Entity: Peakers Operations (Proprietary) Limited
Contract Type: Permanent
Job Type: Full - Time
Professional Experience: Skilled ( >3 experience Education Level: High School Diploma/GED/A Levels
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