Office Administrator

Job Title: Administration and Client LiaisonReference: CPT003428-Amy-L-1Do you live in the northern suburbs in Gauteng and have all-round experience in an administration and client liaison role? Our client requires you to have your own transport and be bilingual in English and Afrikaans with excellent communication skills. They are requiring an enthusiastic and confident attitude to join their highly successful business to be the front face of their organisation.Duties & ResponsibilitiesREQUIREMENTSMatric, further education highly advantageousProficient in Word and ExcelMinimum 1 - 2 years in a similar roleHave a reliable means of transportExperience working in a busy Administration and Reception roleExcellent communication skills in English and AfrikaansDUTIESProvide an efficient warm and welcoming introduction to all customers entering the showroom/office or calling on the phone to promote a positive professional image of the companyAnswering, screening, and forwarding calls in a timely and professional mannerDealing with customer queries/complaints/orders and ensuring that their needs are metOversee maintenance of the office, equipment, air conditioning, and plumbing as well as ensuring that any tenant is looked after in the same way as prescribed by the body corporate rulesManaging the leads list and allocating to the Sales RepresentativesManage Petty Cash, reconcile and report to the finance departmentEnsure all necessary slips/invoices are sent to the finance department in a timely manner with the correct billing addressCreate and manage all quotations/invoices for the service department and check that all outstanding payments are made promptly (either by emailing or calling the client).Filing and scanning emails to staff and clientsManage the company's vehicle licenses and renewalsOrder and distribute office supplies as requested and go shopping for groceries at Makro weekly/monthly as requiredPurchase electricity for the office as required.Purchase cake for birthdays that fall within the week.Salary: R negotiable dependent on experience
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