Job Title: Office Administrator Job Overview: The Office Administrator will coordinate and manage the daily operations of the office, providing essential support to the management team and assisting Ultra High Net Worth Family Office clients with various requests.
This role requires a proactive individual with excellent organizational skills and a positive attitude.
Key Responsibilities:Office Management:Coordinate and manage the office environment.Prepare client meeting venues and ensure they are well-equipped.Handle client parking arrangements and logistics.Manage office supplies, including equipment and stationery.Answer incoming office phone calls and respond to inquiries.Arrange courier services as needed.Oversee the office cleaner's duties.Family Office Service:Assist Ultra High Net Worth Family Office clients with ad hoc requests, including visa applications, passport renewals, insurance, and medical aid.Go to clients locations to facilitate documentation signing.Personal Assistance:Serve as a Personal Assistant to Directors and the Management Team.Manage diaries and schedules for the management team.Book travel itineraries, including flights and accommodation.Schedule monthly client meetings and prepare necessary materials.Handle ad hoc personal requests, such as car servicing and restaurant bookings.Client Administration:Prepopulate account opening documentation for clients.Requirements:Tertiary education.Fluent in English (first language).Female candidates preferred.Minimum of 15 years of working experience in a professional environment.Excellent computer literacy skills, particularly in MS Office and Excel.Ability to work under pressure and manage multiple tasks.Valid drivers license and access to a vehicle.Clean credit reference and clear criminal record.Previous experience as a personal assistant or administrator is advantageous.Positive attitude and a proactive approach to work.