Description TOP VACANCY ALERTOur client is seeking to employ a seasoned professional with a knack for organising, a keen eye for detail, a mature, flexible, and highly efficient Office / Admin Manager to join their dynamic team.This role is Port Elizabeth based.6-8 years relevant experience.
secures.A wonderful career opportunity awaits you!
Requirements: :6-8 years relevant experience.Project, manufacturing and/or solid technical background.Proven experience in administrative and secretarial roles.Excellent attention to detail.Delivering work to the highest standards of quality.Excellent communication skills (both verbal and written).Proficiency in filing, document control, and systems thinking.Honesty, integrity and working with confidential information is a must.Computer Literacy: Advanced proficiency in MS Office Suite.
Any other relevant softwareprogrammes will be considered advantageous.
Responsibilities and expectations but not limited to:Personal Assistance to the Senior Management members: Manage diaries and meeting schedules.Attend to travel and accommodation arrangements, and ensure itineraries are available on time.Compose, type, edit and distribute presentations and any other communication to the organisation.Attend to ad hoc tasks as allocated by the CEO.
Office Administration:Perform office administration duties for the PE senior team.Establish and maintain secretarial practices to ensure reliable and accurate data essential for business operations.
Stakeholder Communications:Perform general communications for the organisation (taking calls, messages and departmental liaison).
Manage the Senior team's inbox, including:Respond to queries, and interface with internal, as well as external stakeholders.Liaising with suppliers, clients and other staff.Communicate with stakeholders, suppliers, clients, and staff, thereby professionally representing the company.
Meeting Coordination:Attend and divide time effectively between managers to support their meeting needs.Arrange internal forums and ensure effective communication channels are followed.Attend meetings and forums as required, taking minutes, arranging refreshments and venues, and inviting attendees.Compile, collate, distribute, and ensure the quality of minutes.
Travel Arrangements:Coordinate international and local travel arrangements for senior team members.
Cost Control:Provide support with credit card management.Perform basic cost control duties.Record keeping.Ordering supplies.Manage office vendors and contracts.
Document Control:Maintain and improve office systems, including filing, data management, etc.Organize, maintain and archive electronic and paper files.Create and manage document management control systems.Scrutinize documents and utilize tools such as "ChatGPT" to review procedures, clean up, revise, and update documents.
