POSITION PURPOSE Responsible for organizing, planning, directing, and controlling all operations of the Retail Leasing Department. Oversees all Leasing functions including the control and management of leasing agreements and related documentation. Assists in the resolution of difficult and complex lease negotiations. Performs periodic evaluation of Leasing policies and procedures and modifies as needed. Ensures that established policies, procedures, and legal requirements are followed. Coordinates activities, ensuring that all subordinate areas of responsibility support Company objectives. Trains, directs, and appraises personnel. Ensures that services are delivered professionally and efficiently.
ESSENTIAL FUNCTIONS AND BASIC DUTIES Assumes responsibility for the effective and efficient administration and performance of leasing functions.Sourcing new leadsCanvassing for new tenants and existing tenants for expansionCredit rating procedureLease negotiation – including TI co-ordinationsLease preparation – including Capex documentationAssists other Leasing Consultants with documentation, negotiations, priors etc.Maintains broker interaction i.e. meetingsFollows up on commission paymentFacilitates broker introductions by effectively taking over deal from outside brokerAchieves budgeted / forecasted net let-up of spaceEnsures that Leasing actions are thoroughly documented.Performs miscellaneous Leasing functions as required.Assumes responsibility for ensuring that professional business relationships are established and maintained with tenants.Represents the Company in lease negotiations with tenants.Fields tenant queries and follows upUndertakes site visits, for canvassing of tenants, and meeting of tenants on site.Assists Debtors with collections and account queries as requiredEnsures that requests, questions, and problems are courteously and professionally resolved. Ensures that communications are effective and efficient.Ensures that the Company's professional reputation is maintained.Assumes responsibility for the effective and efficient marketing.Prepares and motivates appropriate marketing plan / strategy for new developments and vacancies including:Knowledge of marketplace and competitionMaintaining image and presence in the marketCoordinates advertising and signage.Assumes responsibility for the effective and efficient budgeting.Assist in process by recommending:Market rentals, Ti rates, escalations etc.Assumes responsibility for establishing and maintaining effective communication and coordination with Company personnel and with management.Assists, serves, and informs related departments as needed.Coordinates Leasing efforts with related departments.Completes required reports, records, and other documentation as required.Ensures effective and efficient internal communication.Attends and participates in meetings and committees as required.Assumes responsibility for related duties as required or assigned.Ensures that changes in legal requirements and government regulations are integrated into current practices.Stays informed regarding changes in Leasing practices and trends.Ensures that work area is clean, secure, and well maintained.Completes special projects as assigned.PERFORMANCE MEASUREMENTS Leasing functions are effectively and efficiently performed in accordance with established Company policies and procedures, and with related legal requirements.Professional business relations exist with clients. Clients are appropriately assisted in resolving their problems. The Company is professionally represented in all business and legal matters.Required Leasing documentation, reports, and records are complete, accurate, and timely. Management is appropriately informed.Leasing personnel are well trained and effective, and their activities well-coordinated. Assistance and support are provided as needed.Good coordination and working relations exist with related department personnel. Assistance is provided as needed.Provide regular and accurate market surveys in respect of:New DevelopmentsRentalsQUALIFICATIONS Education/Certification: MatricGood understanding of "Legal Leases"Basic understanding of accounting practicesEXPERIENCE REQUIRED Five to seven years of progressive Leasing experience.Supervisory experience preferredSKILLS/ABILITIES Excellent communication and public relations skillsAbility to work in stressful, high-pressure situations.Solid analytical and negotiating skills.Strong leadership and supervisory abilities.Able to operate computer applications, financial calculator, and other basic business equipment
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