Media Buyer

Company Description
Harnessing the power of the modern media landscape to drive one-to-one consumer engagement at scale, Publicis Media creates value for clients through global media agency brands and scaled capabilities across investment, strategy, insights and analytics, data and technology, commerce, performance marketing and content. Job Description
Main Purpose of Job
To negotiate, buy and place client media, using correct rates with the correct Media Owners and ensuring right and accurate documentation to allow for invoicing.
Responsibilities:

Account Management


Responsible for delivery of buying service on portfolio
Attend client/team/status meetings
Maintain key stakeholder relationships (agencies, brands, client portfolios)
Develop negotiation strategy on client portfolio


Media Buying, Administration & Budget Management


No PO, No Booking
Implement the approved media plan across all mediums
Provide clear briefing to media owner sales representatives
Negotiate the best deals in terms of efficiency, effectiveness, price, quality and value added opportunities of the agreed media plan if not already included
Strive for optimal savings on all media buying
Issuing of chase lists to Creative Agencies / Client
Liaising with Creative Agencies – flighting codes / material etc.
Ensure that media schedule rates match the media flowplan
Check all contracts timeously and flag discrepancies with planner immediately
Check that monthly billings match expectation created by PO's and/or flowplan and highlight discrepancies and corrections to campaign managers/media planner/BUD where applicable to enable them to correctly update their plans and PO trackers
Supply alternative TV spots to planner where applicable and book alternatives within 48 hrs
Amend or cancel bookings as and when required by Client, re-negotiating deals in order to avoid penalties wherever possible
Negotiate maximum compensation for non-adherence to booking parameters or poor quality reproduction
Respond to ad hoc buying requests from Client and planners
Provide Resources with all relevant documentation for billing purposes, including signed Cost Estimate, Purchase Order, Signed Schedule, Updated plans from Planners/Campaign managers, Proof of Service and/or other approvals.
80% of Billings to be invoiced by billing closure and remaining 20% by no later than the 26th of every month
Adherence to billing deadlines
Weekly timesheets completion
Adhere to audit and process protocol
Respond to all Resources queries within 48 hours

Time Allocation
Publicis = 5%
Client= 90%
Industry= 5%
KPA's

Buying Media
Billing Accuracy
Process /Audit Compliance
Negotiation
Admin/Filing Management
Self Improvement/Training /Intern Mentoring
Timesheet completion
Financial Performance: Cash no more than 9.5% of book outstanding
Client appraisals at 80% average and not less than 70% for Buying, Invoicing and Training.

Key Interfaces:

Buying Manager
Business Unit Director
Media Owners
Creative Agencies
Planners/Clients
Finance/Resources

Key Competencies/Skills.

Accuracy
Able to communicate on all levels
Relationships
Systematic
Resilience and ability to work under pressure
Strong administrative skills and attention to detail
Aptitude for numbers
Negotiation and problem solving skills
Accountability
Ability to work independently and as part of a team

Timeline Expectations:

Booking completed


Within 2 working days depending on complexity.


Chaselists


Within * hours where the booking and material deadline has expired and within 48hrs for all other deadlines.


Copy Instructions, Booking Instructions,


Within 1 working day for all expired booking material deadlines and 48hrs for everything else.


ATL billing


As per deadline grid shared by Buying Manager or as directed by CFO


Digital billing

In arrears within the first two weeks of the next month (by the 10th), provided post campaigns
Main Purpose of Job
To negotiate, buy and place client media, using correct rates with the correct Media Owners and ensuring right and accurate documentation to allow for invoicing.
Responsibilities:

Account Management


Responsible for delivery of buying service on portfolio
Attend client/team/status meetings
Maintain key stakeholder relationships (agencies, brands, client portfolios)
Develop negotiation strategy on client portfolio


Media Buying, Administration & Budget Management


No PO, No Booking
Implement the approved media plan across all mediums
Provide clear briefing to media owner sales representatives
Negotiate the best deals in terms of efficiency, effectiveness, price, quality and value added opportunities of the agreed media plan if not already included
Strive for optimal savings on all media buying
Issuing of chase lists to Creative Agencies / Client
Liaising with Creative Agencies – flighting codes / material etc.
Ensure that media schedule rates match the media flowplan
Check all contracts timeously and flag discrepancies with planner immediately
Check that monthly billings match expectation created by PO's and/or flowplan and highlight discrepancies and corrections to campaign managers/media planner/BUD where applicable to enable them to correctly update their plans and PO trackers
Supply alternative TV spots to planner where applicable and book alternatives within 48 hrs
Amend or cancel bookings as and when required by Client, re-negotiating deals in order to avoid penalties wherever possible
Negotiate maximum compensation for non-adherence to booking parameters or poor quality reproduction
Respond to ad hoc buying requests from Client and planners
Provide Resources with all relevant documentation for billing purposes, including signed Cost Estimate, Purchase Order, Signed Schedule, Updated plans from Planners/Campaign managers, Proof of Service and/or other approvals.
80% of Billings to be invoiced by billing closure and remaining 20% by no later than the 26th of every month
Adherence to billing deadlines
Weekly timesheets completion
Adhere to audit and process protocol
Respond to all Resources queries within 48 hours

Time Allocation
Publicis = 5%
Client= 90%
Industry= 5%
KPA's

Buying Media
Billing Accuracy
Process /Audit Compliance
Negotiation
Admin/Filing Management
Self Improvement/Training /Intern Mentoring
Timesheet completion
Financial Performance: Cash no more than 9.5% of book outstanding
Client appraisals at 80% average and not less than 70% for Buying, Invoicing and Training.

Key Interfaces:

Buying Manager
Business Unit Director
Media Owners
Creative Agencies
Planners/Clients
Finance/Resources

Key Competencies/Skills.

Accuracy
Able to communicate on all levels
Relationships
Systematic
Resilience and ability to work under pressure
Strong administrative skills and attention to detail
Aptitude for numbers
Negotiation and problem solving skills
Accountability
Ability to work independently and as part of a team

Timeline Expectations:

Booking completed


Within 2 working days depending on complexity.


Chaselists


Within * hours where the booking and material deadline has expired and within 48hrs for all other deadlines.


Copy Instructions, Booking Instructions,


Within 1 working day for all expired booking material deadlines and 48hrs for everything else.


ATL billing


As per deadline grid shared by Buying Manager or as directed by CFO


Digital billing

In arrears within the first two weeks of the next month (by the 10th), provided post campaigns Qualifications
Marketing / Advertising qualification
3-5 Year Media Buying experience
Experience in a media agency is essential

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