Manager: Safety Security And Precinct Management, Including Serjeant-At-Arms

Manager: Safety Security and Precinct Management, including Serjeant-At-ArmsSection: Safety Security and Precinct Management Remuneration: R1 241 601.44 (per annum cost to company) Details of vacancyOur Client has a vacancy for the role of Manager: Safety Security and Precinct Management, including Serjeant-At-Arms. This role is part of the Directorate Institutional Enablement and reports to the director.Primary responsibilities include (but are not limited to):Manage the unit Safety Security and Precinct ManagementPerform the allocated and ceremonial duties of the Serjeant-At-ArmsPerform the duties of Chief Security Officer and provide advice on security mattersPrecinct management and Occupational Health and SafetyProvide logistical support services including Government transport managementEssential requirements for the roleApplicants wanting to be considered for the role must have:Relevant NQF Level 7 (360 credits) degree or equivalentA minimum of five years' appropriate experience in holistic Security ManagementKnowledge of security vetting and policiesKnowledge of cybersecurity protocols, requirements and business strategiesLogistics and Project ManagementManagement and Leadership skillsOccupational Health and SafetyExpenditure ManagementComputer skills (MS Word, MS Outlook, MS Excel, MS PowerPoint, MS Teams)This is a fast-paced but compliance-driven organisation. Individuals who thrive in this environment:Display resilience and the ability to cope with pressureDisplay integrity, reliability and well-developed interpersonal skills to interact with individuals across all levels in the business environmentDemonstrate proactive managementDemonstrate problem-analysis and solution-formulation skillsDisplay service orientationDemonstrate excellent attention to detailDisplay strong interpersonal and communication skills (verbal and written)Demonstrate the ability to work independently, yet open to guidanceDemonstrates a proven ability to network and leverage relationships with stakeholders and partnersPossesses high levels of confidentiality in line with the job requirementsSummary of duties and responsibilities Overall management of the unit Strategic managementActively participate in the review and development of the organisation's Strategic Plan and Annual Performance Plan in accordance with timeframes set by Provincial Treasury and the SecretaryEffective planning of projects and resourcesSet and re-evaluate objectives of the unit within the framework of the organisational objectivesDevelop strategies for continuous improvement in the security management spacePeople ManagementLead, plan, organize and monitor activities of the unitManage performance and development of staffIdentify and rectify staff development needsImplement people management policies, innovations, strategies and approaches within the unitImplement the People Management DelegationsFinancial ManagementEnsure compliance with existing policies related to procurement and financial matters within the unitExpenditure Management of the unitEnsure all Supply Chain Management activities within the unit are carried out in terms of the Accounting Officer's delegationResponsible for budget projections for the unitCosting of Security and Building management planClient ManagementMonitor and review internal procedures and policies to ensure effective and efficient service deliveryEnsure unit's activities strive towards meeting client's needs and proactively responding to the needs of the organisationEnsure complaint management system in operation to respond effectively and efficiently to complaints from internal and external stakeholdersResolve conflict or challenges promptlyAdherence to time frames as per service level agreements with various service providers and / or stakeholders  Critical Infrastructure Security ManagementReview the Security Policy and Plan at prescribed intervalsPerform the duties of Chief Security Officer in terms of the approved Security Policy of the OrganisationPreparation for the annual security assessment or appreciation for Critical InfrastructureEnsure adherence to the full implementation of Critical Infrastructure Protection Act (CIPA)Represent the institution at various Security Management forumsRepresent the institution at the State of Security Agency EXCOEnsure quarterly Joint Planning Committee (JPC) meetings are scheduledEnsure appointment letters for JPC members are drafted and the necessary security clearances are conductedResearch best practice models on Critical Infrastructure ManagementResearch security related matters and provide inputs to the Accounting OfficerSubmission of annual and monthly Critical Infrastructure Security statistics Precinct Management Conduct needs assessment with regards to office accommodation for members and staff of the organisationAnnual preparation and submission of a comprehensive User Asset Management Plan (UAMP) to the Department of InfrastructureProviding updates on capital / maintenance projects to the Internal Arrangement CommitteeEnsuring implementation of the Service Level Agreement with the Department of InfrastructureCompilation of monthly and quarterly reports to the Director Institutional Enablement Physical Security at Precinct and Parliamentary Oversight visits In conjunction with SAPS ensure that a physical security presence is maintained and managed at the parliamentary precinctFoster good working relationships with the South African Police Services (SAPS), Department of Community Safety (DCS), State Security Agency (SSA) and other law enforcing agenciesEnsure security assessments are conducted for parliamentary oversight visits to ensure adequate protection for Members of Parliament, support staff and guestsEnsure adequate security measures are in place to deal with service delivery and other protest marches to the Provincial Legislature.Manage and oversee Chamber Security on Parliamentary sitting days and perform the duties of Serjeant-At-ArmsEffective and efficient security preparations for the State of the Province address Business Continuity Management and Occupational Health and SafetyDraft and submit Business Continuity Plan for approvalCoordination of any emergencies in terms of the Business Continuity PlanReporting of the Business Continuity Plan and any other emerging risks at GOVCOMImplementation of the Occupational Health and Safety Committee and acting as Chairperson.Conduct awareness sessions for all staff in relation to Occupational Health and SafetyEnsure Occupational Health and Safety representatives appointment letters are drafted and renewed as per legislationCoordination of training for Occupational Health and Safety representativesPlan and execute annual evacuation drill with all role players in a shared building complexIncident investigation and reportingRepresent the organisation at meetings with Disaster Management CentreEnsure compliance with Occupational Health and Safety Act and all other relevant legislation  Government Motor Transport (GMT) and LogisticsManagement of Service Level Agreement between the organisation and GMTEnsure the Speaker, Deputy Speaker and administration have the right vehicle pool to execute their mandateEnsure memo for monthly GMT billing / account is acknowledged and signedManage GMT in terms of Transport Circular 4 of 2000Perform cost benefit analysis and provide reportManagement of transportation for members and staff Contract Management / Administration Contract management for the following Service Level Agreements:CateringCleaningPhotocopiersPlantsTelecommunicationsApplication requirements and information:When applying for this role, please ensure that you:Submit a recently updated CVAttach originally certified copies of all relevant qualificationsAttach an originally certified copy of your IDPlease note that correspondence will be limited to shortlisted candidates. If you do not receive any response within 30 days from the closing date of the advertisement, consider your application as unsuccessful.The successful candidate will be vetted for security purposes.Closing date for applications: Wednesday,11 September 2024 Employment equity:The organisation will apply the principles of equal opportunity and representivity.