Maintenance and Projects ManagerOrion Real Estate Limited currently seeks a competent Maintenance and Projects Manager. The Maintenance and Projects Manager is responsible for overseeing and managing all maintenance activities, operations and project management within the organization. This role entails ensuring that all facilities, equipment, and systems are well-maintained, meeting health and safety guidelines, and managing various projects to improve efficiency, effectiveness, and functionality.Responsibilities:Maintenance Management:Develop and implement an effective maintenance program, procedures and policies to ensure effective functioning and long-term sustainability of facilities, equipment, and systems.Monitor and inspect all physical infrastructure regularly, identifying and addressing any maintenance or repair needs promptly.Manage internal maintenance staff, contractors and vendors to perform repairs and preventive maintenance activities, ensuring timely completion and adherence to quality standards.Maintain accurate and detailed records of maintenance activities, including work orders, maintenance logs, equipment performance data, repairs, costs, and warranties.Project Management:Plan, execute, and manage various projects related to maintenance, facility improvements and enhancing facility infrastructure, equipment or systems.Develop project plans, schedules, scope, objectives and deliverables, including timelines, budgets, and resources required, ensuring clear objectives and deliverables in collaboration with stakeholders.Oversee project execution, maintaining communication with stakeholders, contractors, and team members in order to ensure that project milestones are met and work is being executed, as planned.Monitor and evaluate project performance and/or progress, identify potential risks, make recommendations for further improvements or modifications and implement corrective actions, as needed.Prepare and present regular project status reports to senior management and stakeholders.Budgeting, Resource Allocation and Cost Control:Develop and manage budgets for maintenance operations and projects.Monitor and control expenditures, ensuring cost-effective utilization of resources while maintaining quality standards and ensuring that projects are completed within budgetary constraints.Identify potential cost-saving opportunities and present actionable recommendations to reduce expenses without compromising on quality and safety.Team Management:Manage and supervise the maintenance team, providing guidance, support, and training, as needed.Foster a positive and productive work environment that encourages teamwork and employee development.Conduct performance evaluations and address any performance issues timely as and when they arise.Identify areas for improvement in maintenance processes and project management methodologies.Health and Safety Compliance:Ensure that all maintenance activities and projects comply with health and safety regulations, standards and guidelines related to maintenance and construction as well as company policies.Qualifications and Experience required:Appropriate tertiary qualification in facilities management, construction management, or a related field, or equivalent work experience.Proven experience in maintenance management and project coordination, preferably in a similar role.Knowledge of building codes, regulations, and safety guidelines.Strong understanding of project management principles, including planning, budgeting, and execution.Excellent organizational and leadership skills, with the ability to manage multiple projects simultaneously.Strong analytical and problem-solving abilities.Ability to communicate effectively with different stakeholders, including contractors, vendors, and staff members.Proficient in using computer software and systems related to project management, maintenance tracking, and budgeting.This job specification outlines the main responsibilities and qualifications expected from a Maintenance and Projects Manager. It provides a comprehensive overview of the role, highlighting the need for both technical proficiency and managerial skills to ensure efficient maintenance and successful project execution within the organization.
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