SPECIFIC TASKS (NOT LIMITED TO)On Order Placement:New orders processingSales orders created and ensure that client signsUpdate orders list at least 3 times a day or on request from Management and ensure all orders are cross-checkedConfirm credit/terms/payments prior to dispatch on clientsCreate driver schedule for following dayAllocate loads to driversAllocate loads to suppliers (Confirm with Management and discuss the optimization of load placement)Confirm loads with drivers/suppliersLiaise with Accounts on Payment for suppliers to ensure there are no delaysSend final Communication updates to client and proof of delivery to clients for the day's loadOn Delivery:Send generic message to clientsSend ETA Comms (feedback, loading info, on site, complete)Confirm load status with drivers/suppliersRecon Proof of Delivery vs Order sheet for previous dayEnsure accounts received all DN's for previous dayShell/Sasol order placement and confirmationStorage recon sheet dailyRecon back orders and placementFuel spill management if applicableSign off Driver time sheet dailySend final Communication updates to client and proof of delivery to clients for the day's loadsFleet consumption report DailyMonitoring of client's fuel levels and notifying either agent or client prompting delivery if necessaryFleet Management:Vehicle maintenance schedulingMonitoring fuel usage and efficiencyImplementing safety protocolsManaging driver schedules and assignmentsTracking vehicle locations and routesAnalyzing fleet performance dataHandling vehicle procurement and disposalBudgeting and cost managementEnsuring compliance with regulationsImplementing technology for optimization (GPS, telematics)Reporting:Drivers Logs – Submission on 2ndDriver overtime – Submission 27thLogistics Report – WeeklyTracker Report -28thDaily/Monthly fleet consumption report -2ndCanceled orders Report -2ndIncident reports + Corrective action (For month)-2ndRepair Management Reports – weeklyFleet Management Reports – MonthlyCompliance Reports- On requestCompetencies:Reporting SkillsAdministrative Writing SkillsMicrosoft Office SkillsManaging ProcessesOrganizationAnalyzing InformationProfessionalismProblem SolvingSupply ManagementInventory ControlVerbal CommunicationQualification, Experience and Skills:Experience in relevant roleCommunication and interpersonal skillsExcellent organizational skillsExcellent knowledge of office and office management softwareJob Type: Temp to permPay: R15000,00 - R25000,00 per monthApplication Deadline: 2024/05/17
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