Job Summary
Print, check, allocate and reconcile all logistics invoices for storage, documentation, and other logistics costs and submit to finance for payment.
Manage queries with various service providers and shipping lines.
Basic Qualifications
Candidates should meet the following qualifications upon hiring into the job:
Education: A Degree or diploma in Logistics Management or related qualification is preferred.
Experience: A minimum of 24 months experience working in the Fruit Export Industry is required.
Job Requirements
Responsible
Attention to detail
Able to solve problems
Work in a team environment
Accuracy and accountability
Good communication skills
Willing to work overtime when needed
Computer literate with experience in Outlook, Excel, and an export system (e.g., Dipar)
Key Functions and Expected Performance
Logistic Documentation for Freight Forwarders
Liaise with product coordinators to know how many containers were packed at the pack houses and destined for specific vessels and clients.
Follow up with freight forwarders regarding deadlines, protocols, and vessels due.
Chase and verify loading information with depots.
Verify all export documentation/information is correct and send to the forwarders in a timely manner.
Follow up with freight forwarders regarding outstanding or incorrect documentation.
Extract information from Dipar to generate SI or addendum information for submission to Freight Forwarders.
Be aware of the different requirements for different commodity groups and areas.
Logistic Service Provider Invoices and Costs
Extract information from Dipar and compare with logistics invoices received to ensure the containers and incoterms are aligned.
Check logistics invoices to verify that charged amounts align with agreed rates and ensure Commercial Coordinators check and Commercial Managers sign off before payment.
Reconcile month-end statements for logistics invoices with the system and prepare weekly/monthly service provider payments.
Logistics invoices include, but are not limited to, shipping line landside and freight, storage, transport, documentation, Daff, PPECB.
Capture actual logistical supply chain (transport, freight, and storage) costs on the business system Dipar.
Maintain good communication with logistics service providers.
Administration & Other
Health & Safety officer – ensure compliance with H&S regulations and arrange for the necessary documentation and products to be in place.
Communicate internally with employees; effective communication is important for the accuracy and efficiency of internal operations.
Respond to any logistical/operational queries.
Email CV in WORD format: ******
Please consider your application unsuccessful if you have not been contacted within 2 weeks.
POPIA: By applying for the position, the applicant gives permission to the company to scrutinize and process personal information shared.
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