Duties and Responsibilities
Coordinates the legal administrative process in any claims instituted as a result of legal action
Compile; type and collate relevant legal documents and forms.
Peruse files and flag relevant information for the Legal Officer
Maintain a follow up system on all legal matters and ensure timeous submission thereof
Mail, fax and arrange delivery of legal correspondence to clients
Organize and maintain documents and case files
Submit required documentation and forms timeously to the relevant departments and third parties.
Update and capture data on the Legal system
Make photocopies of correspondence, documents and other printed matters
Assist Legal officer in collecting information on pertinent matters and other records
Handle queries related to cases, legal documents and forms.
Prepare files for trial, paginate and index
Responsible for Legal Officers diary
Administer withdrawn cases and update system
Administer matters presented to the board for deletion and ensure that all legal cases of those matters are also closed on the system
Assist to resolve cases referred to legal as well as from the weekly matters to be resolved list received from IT
Compile "Long and short story" deletions, liquidation matters to be deleted and capture them on the deletion system, as well as prepare them to be presented to the Regional board Meeting
Compile monthly report for Board meetings as well as management meetings.
Compiles Statistics of cases and funds received
Type any legal documents to the specification of Legal Officers
Attend to any adhoc duties for Legal Officers
Attend to Sheriff matters
Knowledge / Experience / Skills / Abilities
Experience with typing legal documents and forms.
Ability to withstand pressure and provide the internal clients/customers with above average services
Ability to overcome obstacles and meet targets and deadlines, thereby producing the specified results
Ability to work independently and use initiative along with problem solving abilities
Ability to build strong effective relationships with all stakeholders, i.e. existing clients and potential clients as well as internal stakeholders, i.e. colleagues and management
Adopt appropriate interpersonal style in achieving task accomplishment, modifying behavior according to tasks and individuals involved
Customer orientated behaviour
Must be a good team player and achieve objectives as set out by supervisor
Must be meticulous in carrying out tasks/instructions etc
Must have interpersonal and telephone etiquette skills
Must have good listening skills and attention to detail
Basic report writing skills
Query resolution skills
Qualifications
Matric (Grade 12) required
Paralegal qualification required
Excellent typing skills
Experience in a legal secretarial position is essential.
Knowledge of law, legal codes, court procedures, precedents, executive orders , agency rules and legal recovery processes
Advance computer literacy.
Query resolution skills
Knowledge of administrative and clerical procedures and systems i.e. managing files and records and other office procedures and terminology
Knowledge of Liquidations, Business Rescue and Estates will be advantageous.
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