BAT is evolving at pace - truly like no other organisation. To achieve the ambition, we have set for ourselves, we are looking for colleagues who are ready to live our ethos every day. Come be a part of this journey!BAT IS LOOKING FOR A LEGAL DEPARTAMENTAL ASSISTANTSENIORITY LEVEL: Non ManagementFUNCTION: LegalSALARY RANGE: Competitive salary + excellent benefits + market leading bonusLOCATION: Cape Town, South AfricaROLE POSITIONING AND OBJECTIVESYou will be providing secretarial and administration support to the Legal & Security department whilst ensuring administrative and clerical duties are efficient and effectively performed for the smooth running of the departmentsWHAT YOU WILL BE ACCOUNTABLE FORPerform a secretarial function to assist in the daily administration activities including:filing of documentation and electronic data/information, opening new files, circulation of reading materialCo-ordinate Workgroup schedule in respect of Records Management Accurate, speedy typing, drafting of memos and letters as appropriateProcessing of incoming mail, clearing and distributing of mail, messages, photocopying, typing and forwarding of faxesAction requests for new joiners, leavers, manager requests, folder access, moving, etc.Compile / collate monthly reports and submit combined report before deadline.Review and update department Year Planner.Team coordination and meetingsExpense managementProcess CE's as per TaO processes.Manage intercompany recharges and financial process.Track budget tracking and prepare monthly reporting. Draw Activity Based Budget Reports to keep track of expenses.Manage Procurement and payment process.Process quotes and invoices. Generating electronic purchase orders. Keep records of all debit notes paid; follow up payments where necessary.Process Journals- All service providers.Processing/obtain relevant approval of Capital Expenditure Requests.Create new vendors and update existing vendors on TaO.Draw Vendor Reports from SAP for status of payment to Vendors.Monthly control of expenditures for entire departmental team i.e. budget variance report, journals arising from discrepancies on variance report, including operating cost and project cost.Open Commitments Manage i.e. close, extend delivery date.Support in budget management to ensure come within budgetVendor/CRA ManagementESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGEAround 3 years secretarial and/or administrative assistant experience in a medium to large concernExperience of reporting to a Senior Manager and/or working with senior management teamsFully bilingual, excellent English written and verbal communicationHigh degree of PC literacy and proficiency in personal productivity tools (MS Office, Lotus Notes and SAP)Excellent telephone manner with an overall pleasant dispositionOutstanding interpersonal skills with the ability to liaise effectively at all levelsMethodical attention to detail with excellent organisational skillsFlexible work styleExcellent performer under pressure to meet deadlinesShow willingness to work in a co-operative environment with common objectivesIs discreet and maintains confidentialityWE ARE BATAt BAT we are committed to our Purpose of creating A Better Tomorrow. This is what drives our people and our passion for innovation. See what is possible for you at BAT.Global Top Employer with 53,000 BAT people across more than 180 marketsBrands sold in over 200 markets, made in 44 factories in 42 countriesNewly established Tech Hubs building world-class capabilities for innovation in 4 strategic locations Diversity leader in the Financial Times and International Women's Day Best Practice winnerSeal Award winner – one of 50 most sustainable companies BELONGING, ACHIEVING, TOGETHERCollaboration, diversity and teamwork underpin everything we do here at BAT. We know that collaborating with colleagues from different backgrounds is what makes us stronger and best prepared to meet our business goals. Come bring your difference!#J-18808-Ljbffr
