POSITION PURPOSE Responsible for lease administration as assigned. Keeps tenant records, deposit and lease fees accounts accurate and current. Completes related reports, summaries, and records, and performs related clerical duties.
ESSENTIAL FUNCTIONS AND BASIC DUTIES Assumes responsibility for the accurate and timely completion of assigned leasing administration functions, including:Terminates tenant accounts on instruction and notifies departmentsCaptures journal entries:Lease Fees & Deposits & appropriation of depositsAdvises meter readers of changesArranges invoices for tenants paying deposits/rental in advanceUploads all relevant documents to BOL & sends original lease for archivingNotifies Utility Company of Electricity & Water adjustments, advises meter readers of tenant movementsSends tenant copies of signed lease & offerImplements credit rating procedureDrafts and prepares leasesKeeps register of all lease movementsCaptures and processes lease agreements via owner's approval formCedes leasesPrepares, cancels and amends lease agreements, addenda, and suretyshipsHandles & checks deposits, bank guarantees & maintains replacement bank guarantees & additional deposits, updating all reports accordinglyReconciles deposit accountEnsures adherence to assigned deadlines & timelinesEnsures all processes in terms of lease tracking are followedEstablishes and maintains effective communication and coordination with Company personnel and management:Maintains regular contact with other departments to obtain information and/or to correct transactions (liaises with Property Administrator on tenant movement)Assists Portfolio Management personnel as neededKeeps management informed of area activities and any significant problemsAttends and participates in management meetings & takes minutesAssumes responsibility for related duties as required or assigned:Completes special projects as assignedHandles loading and processing of lease renewals & administration thereofUpdates & maintains lease auditsUpdates & maintains building lease profilesUploads monthly leasing reports for management packsPrepares monthly executive summary for reporting to leasing managerPERFORMANCE MEASUREMENTS Lease documents, records, and reports are accurate, current, and submitted timelyGood working relations exist with company personnelGood communication and coordination exist with Leasing ManagerManagement is appropriately informed of area activitiesLease administration is completed in accordance with established standards, policies, and proceduresQUALIFICATIONS Education/Certification: MatricGood understanding of "Legal Leases"Basic understanding of accounting practicesSKILLS/ABILITIES Well organized and detail-orientedGood math skillsExcellent grammar and spelling skills in businessGood attention to detail and accuracyCooperative and willing to assist othersExcellent communication skillsAdministrative skillsDependableSelf-starterExcellent computer skillsFlexibleGood interpersonal skillsAble to use PC, calculator, and other basic business mechanisms
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