Lease Admin Assistant - Fixed Term Contract

A position has become available within the Lease Administration Department for a professional, efficient, and organised Lease Admin Assistant who can maintain high customer service focus in a pressurised environment. Reporting to the Senior Manager Lease Administration.Key responsibilities will include:Monitoring the lease admin mail box and daily updating of leasing reports to reflect all incoming instructions/work to be done including project files, DANS, and other lease correspondence to be actioned by lease administrators.Dispatching lease documentation for signature via DocuSign, courier, email, or post.Following up on, receiving, and storing all signed lease documentation from landlords.Assisting with the collection of BBBEE certificates from landlords when required.Dealing with leasing related queries including FICA requirements from landlords and providing the necessary documentation.Ad hoc duties as required in the leasing department, including dealing with NCA certificates and decals required by stores for FRG credit compliance, filing, and general administration.You must have:Must have administrative experience. Experience in a leasing or property environment is advantageous.Skilled in MS Excel and MS Word.Working knowledge of SAP.Competencies:Articulates ideas clearly to different audiences.Analyses complex situations to ensure effective and timely choices.Is 'results' driven and achieves success by proactively tackling challenges.Ensures quality and compliance in the delivery of their work.Shows a commitment to ethical conduct, integrity, and a strong sense of responsibility.Works effectively in teams, taking a collaborative and inclusive approach.Shows a proactive mindset and can effectively navigate changing circumstances.Is open to learning and uses those learnings in new situations.Actively seeks opportunities to continually improve processes.Uses a structured approach to effectively manage tasks.Is adaptable, resilient, and proactive in responding to different circumstances.Preference will be given, but not limited to, candidates from designated groups in terms of the Employment Equity Act.
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