NOTE : This role is NOT a general admin role; it is specialized. If you have never worked for an engineering firm before, then you cannot qualify for this position. Please read the advert before applying.Our Client, a well-established Engineering Firm in Roodepoort, Johannesburg West Rand, is seeking the services of a Key Program Administrator with 10 years of experience in an Engineering Consulting Company.Salary : R25 000 per monthLanguages:English & AfrikaansProposed Position on Team:Administrative Staff in Bids and Compliance UnitYears Experience:10 years in Engineering Consulting CompanyMin Requirements (Non-negotiable):Previous Administrative work experience at Civil Engineering Consultant (preferred) or at Civil Engineering Construction CompanyProficiency in MS Office Suite and Adobe AcrobatMust be able to work overtime as and when requiredFIDIC Contracts and Agreements:NEC4 ECC ContractsPMBOK TerminologyConstruction ProcurementTechnical & Business Report WritingKey Administrative & Business SkillsOther Requirements:Must be organized (time management + planning)Must be diligent, precise, and exact in task executionProactiveAbility to Multi-taskPositive attitude and Problem SolverCapability to leadJob Description:Prepare Draft Construction Tenders and finalize with input from technical personnelPrepare Pre-evaluation schedules (Summary of tenders, CIDB Grading, Bank Codes & References)Formatting Bills of Quantities for printing and inclusion in Tender DocumentationCompile and maintain library particular specification (Civil, Mechanical, and Electrical)Ensuring policy and procedures are implemented and adhered toContinually ensuring compliance with ISO requirements are met and maintainedEnsuring Contractors compulsory documentation is up to datePurchase OrdersPrepare Letters for the appointment of Specialist Service ProvidersRequest for quotations (Geotech, OHS, Survey, environmental, etc.)Request for approvals (Time Claims, Provisional Sums, Compensation Events, etc.)Notification in terms of Engineers representative appointmentAssist in Risk Reduction Registers (NEC3)Ensure that wayleaves are timeously updated and when needed advise on renewalsRegularly review and advise Supervisor of all relevant Standards and Government compliance pertaining to assigned projectsProvide Administrative assistance to Project Manager and Technical PrinciplesCompile Close-Out Reports (with supporting documentation)Draft Monthly MIG ReportsDraft Monthly Progress Reports / Status reportsMonthly EPWP Labour monitoring (Reports and supporting documents)Formatting of Technical Proposals, Inception and Design ReportsCompiling of Monthly Project Steering Committee (PSC) reportsMaintaining electronic and hard copy filing system (and updated as-and-when required)Completing online Sci-Forma timesheets and managing project-related issues raisedMonitor and manage the submission and filing of Site Photos, EPWP Labour Reports; CoC; Sureties and warrantiesConstruction / Performance GuaranteeTime-sensitive Contractual Documentation such as Tax Pin; B-BBEE; COIDA, etc.Assisted in ISO labels & files & registersFiling with relevant Family CodeMaintain electronic file system and hard copy files in terms of ISO regulationsFormatting Bill of Quantities: Item numbers corresponding to sectional & final summariesAdd and fix proper formulas, Spelling and spacingCorrecting references within BoQCombining series of disciplines BoQs for tender purposeCompile CVs according to Bid requirementsPrepare all supporting documentation for personnelKeep personnel experience tables up to dateCopy, scan, bind and package Bid once completeCapture and update Vendor Database for Service Providers and Suppliers
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