POSITION PURPOSE Responsible for lease administration as assigned. Keeps tenant records, deposit and lease fees accounts accurate and current. Completes related reports, summaries, and records, and performs related clerical duties.
ESSENTIAL FUNCTIONS AND BASIC DUTIES Assumes responsibility for the accurate and timely completion of assigned leasing administration functions, including:Terminates tenant accounts on instruction and notifies departments.Captures journal entries:Lease Fees & Deposits & appropriation of deposits.Advises meter readers of changes.Arranges invoices for tenants paying deposits/rental in advance.Uploads all relevant documents to BOL & sends original lease for archiving.Electricity & Water Adjustments – Notifies Utility Company, advises meter readers of tenant movements, Electricity & Water adjustments.Sends tenant copies of signed lease & offer.Credit rating procedure.Drafts and prepares leases.Keeps register of all lease movements.Captures and Processes lease agreements via owner's approval form.Cedes leases.Prepares, cancels and amends Lease agreements, Addenda and Suretyships.Handles & checks deposits, bank guarantees & maintains replacement bank guarantees & additional deposits, updating all reports accordingly.Reconciliation of deposit account, adhering to assigned deadlines & timelines as required.Ensures all processes in terms of lease tracking are adhered to.Assumes responsibility for establishing and maintaining effective communication and coordination with Company personnel and with management:Maintains regular contact with other departments to obtain information and/or to correct transactions (Liaise with Property Administrator on tenant movement).Assists Portfolio Management personnel as needed.Keeps management informed of area activities and of any significant problems.Attends and participates in management meetings & takes minutes of such meetings.Assumes responsibility for related duties as required or assigned:Completes special projects as assigned.Any other duties related to loading and processing of lease renewals & administration thereof.Updates & maintains lease audits.Updates & maintains building lease profiles.Uploads monthly leasing reports for management packs.Prepares monthly executive summary for reporting to leasing manager.PERFORMANCE MEASUREMENTS Lease documents, records, and reports are accurate, current, and timeously submitted.Good working relations exist with company personnel.Good communication and coordination exist with Leasing Manager - Provide assistance as and when required.Management is appropriately informed of area activities.Lease administration is completed in accordance with established standards, policies, and procedures.QUALIFICATIONS Education/Certification: Matric.Good understanding of "Legal Leases".Basic understanding of accounting practices.SKILLS/ABILITIES Well organized and detail oriented.Good math skills.Excellent grammar and spelling skills in business.Good attention to detail and accuracy.Cooperative and willing to assist others.Excellent communication skills.Administration skills.Dependable.Self-starter.Excellent computer skills.Flexible.Good interpersonal skills.Able to use PC, calculator, and other basic business mechanisms.
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