Institutional Compliance and Accreditation Administrator Listing reference: manco_000585 Listing status: Online Apply by: 6 September 2024 Position summary Job category: Training Location: Durban Contract: Fixed Term Contract EE position: Yes Introduction MANCOSA, a DHET-registered and CHE-accredited private Higher Education distance provider offering Undergraduate and Postgraduate qualifications, has the following vacancy available: The Institutional Compliance and Accreditation Administrator will play a crucial role in ensuring that MANCOSA adheres to all regulatory requirements and maintains high-quality standards. This position involves performing a wide range of assurance and advisory services to support effective governance, accountability, and performance across the institution. Core Functions Compliance and Regulatory Tasks § Collate, compile, and submit the DHET Annual Report in adherence to DHET guidelines. § Monitor NLRD uploads to HEQCIS using the standardized template. § Prepare, collate, and review accreditation and registration applications for SETA, HEQC, DHET, SAQA, foreign, and professional bodies. § Communicate with local and foreign regulatory bodies, SETAs, and professional bodies through written, telephonic, and face-to-face correspondence. § Conduct annual internal institutional regulatory compliance reviews. § Prepare responses to institutional recommendations and conditions determined by regulatory evaluators. § Attend meetings, conferences, and workshops held by regulatory bodies. § Collate data for organizations with which MANCOSA has affiliations or memberships. Institutional Accreditation § Develop personal knowledge of local and foreign accreditation requirements. § Advise institutional stakeholders on accreditation requirements and updates. § Confirm timelines for accreditation submissions with regulators and EXCO. § Develop and communicate detailed project plans for accreditation applications. § Report on the progress of accreditation submissions to EXCO. § Draft documents and supporting evidence for accreditation submissions. § Coordinate review and approval processes for accreditation submissions. § Maintain and update the institutional regulatory tracking document. Site Visits § Liaise with regulatory bodies to establish site visit dates and requirements. § Develop detailed project plans for site visits, including documentation, logistics, and execution. § Manage the collection and analysis of information to meet regulatory body requirements. § Prepare site visit documentation and equipment to ensure compliance with standards. Quality Management System (QMS) § Conduct training for staff on QMS and relevant expectations. § Participate in committee activities and implementation of resolutions. § Ensure the maintenance of correct and current regulatory documents on the QMS. § Monitor the implementation of quality improvement initiatives. § Facilitate the cascading of QMS to all departments. General Duties: § Generate departmental reports at specific annual intervals. § Organize and conduct meetings, presentations, and training interventions. § Collate information, generate meeting packs, and record minutes. § Prepare and submit payment documentation for M&E related invoices. § Develop forms and templates for institutional use. § Engage in special projects and serve on selected committees. § Conduct research and benchmarking on best practices. Qualifications A Bachelor's degree in a relevant field. Experience: At least 3 years of experience in accreditation within the education sector. Knowledge, Skills, and Abilities § Advanced working knowledge of technology tools such as Excel, Word, PowerPoint, and Outlook. § Integral knowledge of the higher education framework and relevant legislative requirements. § Clear understanding of institutional policies, procedures, and rules. § Strong organizational and project management skills. § Ability to work effectively with diverse teams. § Knowledge of quality assurance and regulatory compliance processes. Physical Requirements Must be capable of working with visual and auditory input. Special Conditions Willingness to work overtime when required.
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